Executive Assistant

Hire Fellows; Manama; Hybrid; BHD 18,000 - 30,000; Full time

Job summary

Hire Fellows in Bahrain seeks a proactive and highly organized Executive Assistant to provide dedicated professional and personal support to a prominent entrepreneur and investor. The role involves managing day-to-day administrative priorities, coordinating schedules, and supporting ongoing business initiatives.

You will work independently, anticipate needs, handle confidential information with discretion, and maintain trackers and dashboards.

Qualifications

• 2-3 years of experience in an Executive Assistant, Personal Assistant, or similar role.
• Excellent written and spoken English; Arabic proficiency is a strong advantage.
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace and Notion.
• Familiarity with productivity and project management tools is an advantage.
• Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters.
• Ability to work independently, take initiative, and exercise sound judgment without constant supervision.
• High levels of professionalism, integrity, discretion, and confidentiality.
• Ability to work in a hybrid arrangement, with 2-3 days per week onsite in Bahrain.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities.
• Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups.
• Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings.
• Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through.
• Coordinate business and personal travel arrangements, itineraries, and related logistics.
• Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks.
• Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives.
• Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time.
• Conduct research, prepare summaries, and organize information to support executive decision-making.
• Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed.

Skills

Executive support

Organizational skills

Time management

English proficiency

Arabic proficiency

Written communication

Verbal communication

Google Workspace

Notion

Productivity tools

Tools

Google Workspace

Notion

Job description

We are looking for a proactive and highly organized Executive Assistant to join a dynamic working environment, providing dedicated professional and personal support to a prominent entrepreneur and investor.

The role involves managing day-to-day administrative priorities, coordinating schedules and communications, overseeing follow-ups, and supporting ongoing business initiatives and personal matters. The ideal candidate will be a reliable and resourceful individual who can work independently, anticipate needs, manage competing priorities, and ensure that commitments and responsibilities are handled efficiently.

This position requires a high level of discretion, attention to detail, and the ability to build a trusted working relationship with the executive.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities
• Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups
• Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings
• Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through
• Coordinate business and personal travel arrangements, itineraries, and related logistics
• Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks
• Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives
• Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time
• Conduct research, prepare summaries, and organize information to support executive decision-making
• Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed
• Proactively identify pending matters, anticipate upcoming priorities, and address tasks requiring attention
• Handle sensitive personal and professional information with the highest level of confidentiality and discretion

Requirements

• 2-3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role
• Excellent command of written and spoken English; Arabic proficiency is a strong advantage
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively
• Excellent written and verbal communication skills
• Proficiency in Google Workspace and Notion
• Familiarity with productivity and project management tools is an advantage
• Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters
• Ability to work independently, take initiative, and exercise sound judgment without constant supervision
• High levels of professionalism, integrity, discretion, and confidentiality
• Adaptability and flexibility when handling changing priorities and both professional and personal responsibilities
• Ability to work in a hybrid arrangement, with 2-3 days per week onsite in Bahrain