Executive Assistant

Lumos; Manama; On-site; BHD 18,000 - 30,000; Full time

Job summary

Lumos in Bahrain is seeking an Executive Assistant who is highly organized, proactive, and discreet to support the Managing Director with calendar management, travel arrangements, and cross‑functional coordination. The role requires excellent English communication, strong MS Office skills, and the ability to handle confidential information and multiple priorities in a fast‑paced environment.

You will prepare agendas, draft reports, liaise with internal teams and external partners, and ensure

Qualifications

• Bachelor's degree in Business Administration or related field is preferred.
• Minimum five years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role.

Responsibilities

• Manage and coordinate the Managing Director’s calendar, appointments, meetings, and daily priorities.
• Prepare meeting schedules, agendas, presentations, reports, and other required documents.
• Coordinate communication between the Managing Director and internal teams, clients, and external stakeholders.
• Maintain follow-up on assigned tasks, action points, and ongoing activities to ensure timely completion.
• Assist in coordinating projects and business initiatives across different departments.
• Conduct research, collect relevant information, and prepare summaries as required.
• Handle confidential documents, correspondence, and business information with professionalism.
• Organize travel arrangements, meetings, and executive requirements.
• Maintain proper filing systems and ensure important information is easily accessible.
• Support the Managing Director with administrative coordination and business-related activities.

Skills

Calendar management

Executive support

Communication

Time management

Travel coordination

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

PowerPoint

Outlook

Excel

Job description

About the Role

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide high‑level administrative and coordination support. This role ensures effective management of schedules, communications, meetings, and business priorities, requiring excellent organizational abilities, strong communication skills, discretion, and the capacity to manage multiple responsibilities in a fast‑paced business environment.

Key Responsibilities

• Manage and coordinate the Managing Director’s calendar, appointments, meetings, and daily priorities.
• Prepare meeting schedules, agendas, presentations, reports, and other required documents.
• Coordinate communication between the Managing Director and internal teams, clients, and external stakeholders.
• Maintain follow‑up on assigned tasks, action points, and ongoing activities to ensure timely completion.
• Assist in coordinating projects and business initiatives across different departments.
• Conduct research, collect relevant information, and prepare summaries as required.
• Handle confidential documents, correspondence, and business information with professionalism.
• Organize travel arrangements, meetings, and executive requirements.
• Maintain proper filing systems and ensure important information is easily accessible.
• Support the Managing Director with administrative coordination and business‑related activities.

What We Offer

Competitive salary package, professional working environment, and opportunity to work closely with senior management and gain exposure to diverse business operations.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Minimum five (5) years of experience as an Executive Assistant, Senior Administrative Assistant, Executive Coordinator, or similar role.
• Experience supporting senior executives, Managing Directors, or business owners (preferred).
• Excellent command of English, written and verbal.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time‑management skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong problem‑solving skills and ability to work independently.
• Ability to manage multiple priorities and meet deadlines.

Preferred Skills

• Experience working in a fast‑paced business environment.
• Strong coordination and stakeholder management skills.
• Professional communication and interpersonal skills.
• Proactive approach with strong attention to detail.