Senior Administrator

Advanced Search; Manama; On-site; BHD 15,000 - 23,000; Full time

Job summary

Advanced Search is seeking a capable administrator to lead the department's operations, supervise staff, and ensure efficient workflow. You will manage records, prepare reports, and coordinate with internal and external stakeholders to support daily activities.

The role requires a bachelor's degree and 5–10 years in administration, with at least 2 years in a supervisory position, plus strong MS Office proficiency and stakeholder management skills.

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, or a related field.
• 5–10 years of experience in administration or office management, with at least 2 years in a supervisory role.
• Proven experience in leading and coordinating administrative teams.
• Strong reporting, organizational, and document management skills.
• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
• Excellent communication, coordination, and stakeholder management skills.
• Ability to manage multiple priorities, maintain confidentiality, and work independently in a fast-paced environment.

Responsibilities

• Manage and oversee all administrative and operational support activities within the department.
• Supervise, guide, and develop a team of administrative staff, ensuring productivity and service excellence.
• Maintain accurate and secure filing systems, records, employee files, and departmental documentation.
• Prepare and review departmental correspondence, reports, and operational records.
• Monitor departmental budgets, petty cash, and administrative expenses.
• Prepare and analyze financial, administrative, productivity, and personnel-related reports for management.
• Coordinate with internal departments and external stakeholders to support operational requirements.
• Ensure adequate availability of office supplies, materials, and resources.
• Identify opportunities for process improvements and implement administrative best practices.
• Perform other duties as assigned by management.

Skills

MS Office (Excel, Word, Outlook)

Leadership & supervision

Reporting & documentation

Stakeholder management

Multitasking & confidentiality

Education

Bachelor's degree in Business Administration/Management/Accounting or related field

Tools

Microsoft Office suite

Job description

Lead and oversee the department’s administrative operations, ensuring efficient workflow, accurate record management, reporting, and coordination across functions. Supervise a team of administrative staff, support departmental objectives, and ensure compliance with company policies, procedures, and quality standards.

Key Responsibilities

Manage and oversee all administrative and operational support activities within the department.

Supervise, guide, and develop a team of administrative staff, ensuring productivity and service excellence.

Maintain accurate and secure filing systems, records, employee files, and departmental documentation.

Prepare and review departmental correspondence, reports, and operational records.

Monitor departmental budgets, petty cash, and administrative expenses.

Prepare and analyze financial, administrative, productivity, and personnel-related reports for management.

Coordinate with internal departments and external stakeholders to support operational requirements.

Ensure adequate availability of office supplies, materials, and resources.

Identify opportunities for process improvements and implement administrative best practices.

Perform other duties as assigned by management.

Desired Candidate Profile

Required Qualifications

Bachelor's degree in Business Administration, Management, Accounting, or a related field.

5–10 years of experience in administration or office management, with at least 2 years in a supervisory role.

Proven experience in leading and coordinating administrative teams.

Strong reporting, organizational, and document management skills.

Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.

Excellent communication, coordination, and stakeholder management skills.

Ability to manage multiple priorities, maintain confidentiality, and work independently in a fast-paced environment.