Senior Management Assistant - Law firm (M/F/X)

Michael Page (Belgium); Brussel; Presencial; EUR 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Permanent contract

Attractive salary and benefits

Descripción de la vacante

Michael Page International (Belgium) is seeking an experienced Management Assistant to support a team of lawyers in Brussels. You will manage calendars, organize travel, assist with onboarding and billing, and handle document management with a high level of discretion.

The role requires fluent English and French and/or Dutch, strong MS Office skills, and a proactive service-oriented approach in a fast-paced, international environment. Permanent contract and attractive salary packages offered.

Formación

• Strong previous experience as a Management Assistant in an international setting.
• Excellent organisational and multitasking abilities with attention to detail.
• Fluent English, and French and/or Dutch; strong communication.
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint).
• Ability to handle confidential information with discretion.

Responsabilidades

• Manage complex calendars and coordinate meetings.
• Organise domestic and international travel arrangements.
• Assist with client onboarding and matter opening processes.
• Support billing and expense management activities.
• Draft, proofread, format and finalise legal documents and correspondence.
• Maintain document filing and record-keeping systems.
• Handle calls, emails and correspondence professionally.
• Coordinate meeting rooms and related services (catering, IT).
• Liaise with internal departments and external stakeholders.
• Provide general administrative support and assist with ad hoc projects.

Conocimientos

Management Assistant experience

Organisational skills

Multitasking

Microsoft Office

Attention to detail

Communication skills

Discretion with confidential info

Herramientas

Document management

Descripción del empleo

• Join a dynamic international environment where no two days are the same.
• You already have a strong experience in a fast-paced environment.

About Our Client

Our client is a leading international law firm with a strong presence in Brussels. They are currently seeking an experienced Management Assistant to provide high-level administrative and organisational support to a team of lawyers within a fast-paced and demanding environment.

Job Description

As a Management Assistant, you will play a key role in ensuring the smooth day-to-day operation of the legal team by providing comprehensive administrative support. Your responsibilities will include:

• Managing complex calendars and coordinating meetings.
• Organising domestic and international travel arrangements.
• Assisting with client onboarding and matter opening processes.
• Supporting billing and expense management activities.
• Drafting, proofreading, formatting and finalising legal documents and correspondence.
• Managing document filing and record-keeping systems.
• Handling incoming calls, emails, and correspondence professionally.
• Coordinating meeting rooms and related services, including catering and IT support.
• Liaising with internal departments and external stakeholders.
• Ensuring a high level of confidentiality and professionalism at all times.
• Providing general administrative support and assisting with ad hoc projects.

The Successful Applicant

• Strong previous experience as a Management Assistant, ideally within an international law firm or professional services environment.
• Excellent organisational and multitasking skills.
• Strong attention to detail and ability to manage competing priorities.
• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint).
• Experience with document management systems is an advantage.
• Fluent English, together with French and/or Dutch.
• Excellent written and verbal communication skills.
• Professional, proactive and service-oriented mindset.
• Ability to handle confidential information with discretion.
• Flexible and adaptable approach in a fast-paced environment.

What's on Offer

• A permanent contract on a full-time basis.
• The opportunity to join a prestigious international organization.
• Attractive salary and benefits package.