Management Assistant H/F/X

Actiris; Belgique; Remote; EUR 32,000 - 46,000; Full time

Job summary

Actiris Belgium, a prominent Belgian law firm with a long-standing tradition, is seeking an administrative professional to support lawyers and ensure smooth operation of daily activities.

Responsibilities include matter and document support, financial admin, scheduling, travel logistics, and CRM data compliance. The role requires Dutch and English proficiency, strong Microsoft Office skills, and excellent organisational abilities. Experience in a law firm or professional services is desirable.

Qualifications

• Excellent written and spoken Dutch and English.
• Proficiency in Microsoft Office.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.

Responsibilities

• Matter and document support: opening and maintaining matters in the ERP system; preparing court documents; finalising submissions; monitoring deadlines; ensuring consistent document formatting.
• Financial administration: preparing and following up invoices; creating purchase requisitions and purchase orders; processing expense reports.
• Planning and logistics: managing calendars; organising internal and external meetings; arranging travel; coordinating hearing-related logistics.
• Data and compliance: maintaining CRM records and monitoring lawyers' professional or bar-related obligations.

Skills

Dutch language

English language

Microsoft Office

Organisational skills

Tools

ERP systems

CRM systems

Job description

Founded in 1965, the company is one of the largest independent law firms in Belgium

Our firm is recognised for its innovative thinking and legal expertise. We are a full-service business law firm, providing contentious and non-contentious advice as well as transactional assistance in every key business practice area.

In our business, quality of service is essential, and it depends above all on those who are responsible for it. The company pays special attention to the value of its workers. Combining the right skills and individual experience with the right position is key to a flawless service.

Your responsibilities

You will provide comprehensive administrative and organisational support to our lawyers.

Your responsibilities will include:

• Matter and document support: opening and maintaining matters in the ERP system; preparing court documents; finalising submissions; monitoring deadlines; ensuring consistent document formatting.
• Financial administration: preparing and following up invoices; creating purchase requisitions and purchase orders; processing expense reports.
• Planning and logistics: managing calendars; organising internal and external meetings; arranging travel; coordinating hearing-related logistics.
• Data and compliance: maintaining CRM records and monitoring lawyers' professional or bar-related obligations.

Profil

• At least two years' experience in an administrative, executive assistant or management assistant role.
• Excellent written and spoken Dutch and English.
• Proficiency in Microsoft Office.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Desirable

• Previous experience in a law firm or another professional-services environment.
• Working knowledge of French.
• Experience with ERP, document management or CRM systems.