Practice Assistant

Ryder Reid Legal; Brussel Hoofdstad; On-site; EUR 32,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Market-leading benefits

Bonus

Job summary

Ryder Reid Legal is seeking a Practice Team Assistant for its Brussels office. You will be the first point of contact for clients and visitors, providing essential administrative support to a busy team in a fast-paced, international setting.

You will coordinate meetings, travel, expenses, and documentation while maintaining CRM records and confidential information with discretion. A minimum of 3 years in a similar role is expected, with English plus French or Flemish being highly advantageous.

Qualifications

• Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm.
• Fluent English plus French or Flemish (both advantageous).
• Strong organisational and communication skills.
• Professional, proactive, and highly service-oriented.

Responsibilities

• Provide comprehensive administrative and secretarial support to professionals and support teams.
• Coordinate internal and external meetings, including room bookings and attendee management.
• Arrange domestic and international travel, transportation, catering, and courier services.
• Prepare and process expense reports, reimbursements, and related documentation.
• Assist with document preparation, formatting, proofreading, and correspondence.
• Support file management, document scanning, electronic filing, and record maintenance.
• Update and maintain contact databases and CRM records.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with ad hoc projects and administrative initiatives as required.

Skills

Administrative support

Client facing

Multitasking

English fluency

French or Flemish

Job description

Competative salary + market-leading benefits + bonus!

Are you a highly organised, service-focused professional who thrives in a fast-paced, client-facing environment? Do you enjoy balancing reception, administration, and team support responsibilities while delivering exceptional service every day?

Our client, a leading international law firm, is seeking a Practice Team Assistant to join their Brussels office.

The Opportunity

As the first point of contact for clients and visitors, you will play a vital role in creating a professional and welcoming environment while providing essential administrative support to a busy team.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to professionals and support teams
• Coordinate internal and external meetings, including room bookings and attendee management
• Arrange domestic and international travel, transportation, catering, and courier services
• Prepare and process expense reports, reimbursements, and related documentation
• Assist with document preparation, formatting, proofreading, and correspondence
• Support file management, document scanning, electronic filing, and record maintenance
• Update and maintain contact databases and CRM records
• Handle confidential and sensitive information with discretion and professionalism
• Assist with ad hoc projects and administrative initiatives as required

Requirements

• Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm
• Fluent English plus French or Flemish (both advantageous)
• Strong organisational and communication skills
• Professional, proactive, and highly service-oriented
• Excellent attention to detail and ability to manage multiple priorities

If you're an enthusiastic, detail-oriented professional looking to build your career in a fast-paced, international environment, we'd love to hear from you.

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.