Legal Secretary (M/F/X)

Michael Page (Belgium); Brussel; On-site; EUR 42,000 - 65,000; Full time

Job summary

Michael Page International (Belgium) is seeking an experienced Legal Secretary/Executive Assistant to join a prestigious international law firm in Brussels. You will manage complex calendars, coordinate meetings, assist with client onboarding, and support billing and document management in a fast-paced environment.

Fluency in English with French and/or Dutch is required, along with strong MS Office skills. The role offers a professional, discreet environment and opportunities for long-term

Qualifications

• Minimum five years of experience in a Legal Secretary, Executive Assistant, or similar support role.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent English, with good command of French and/or Dutch.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to work independently while collaborating within a team.
• Strong attention to detail and discretion.

Responsibilities

• Managing complex calendars, scheduling meetings and coordinating appointments.
• Assisting with client onboarding and administrative file management.
• Supporting billing, expense processing, and timesheet administration.
• Organising travel arrangements and other logistics.
• Drafting, formatting, editing, and finalising legal and business documents.
• Maintaining structured filing and document management systems.
• Acting as a first point of contact for clients and visitors.
• Coordinating meeting rooms and visitor arrangements.
• Liaising with internal support teams to ensure efficient service delivery.
• Providing general administrative support.

Skills

Legal secretary

Organisational skills

English proficiency

MS Office

Communication

Tools

Microsoft Word

Job description

• Join a prestigious international organisation


• Develop your administrative and legal support skills in a fast-paced environment

About Our Client

Our client is a renowned international law firm with offices in Brussels.

Job Description

• Managing complex calendars, scheduling meetings, and coordinating appointments.


• Assisting with client onboarding and administrative file management.


• Supporting billing, expense processing, and timesheet administration.


• Organising travel arrangements and other logistical requirements.


• Drafting, formatting, editing, and finalising legal and business documents.


• Maintaining structured filing and document management systems.


• Acting as a first point of contact for clients and visitors, handling calls and correspondence professionally.


• Coordinating meeting rooms and visitor arrangements.


• Liaising with internal support teams to ensure efficient service delivery.


• Providing general administrative support.

The Successful Applicant

• You have a minimum five years of experience in a Legal Secretary, Executive Assistant, or similar support role.


• You have strong organisational skills with the ability to manage multiple priorities effectively.


• You have excellent communication skills in English, with a good command of French and/or Dutch.


• You are proficient in using Microsoft Office (Word, Excel, Outlook and PowerPoint).


• You are able to work independently while collaborating effectively within a team.


• You have strong attention to detail and commitment to delivering high-quality work.


• You are known for being professional and discreet.

What's on Offer

• The opportunity to build a rewarding long-term career within a respected international organisation.


• An engaging, collaborative and intellectually stimulating working environment.


• Offices that are easily accessible by public transport.


• A competitive salary and benefits package.


• Standard office hours with flexibility.