Receptionist

Axis Group - HR Advisor; Brussel; On-site; EUR 24,000 - 30,000; Full time

Benefits offered by this job

Lunch vouchers 7€

100% MOBIB transport costs.

Job summary

Axis Group - HR Advisor in Brussels is seeking a professional Receptionist to be the welcoming hub of the office, greeting clients and handling calls with courtesy and precision.

You will manage conference room setup, assist with IT/audiovisual needs for meetings, coordinate weekly lunches, and support office events while maintaining organizational duties and a neat reception area.

Qualifications

• Outstanding command of written and spoken English; fluency in French and/or Dutch.
• High school diploma or equivalent.
• Experience in a law firm or professional services setting is a plus.
• Ability to work independently and take initiative.
• Strong clerical skills and competency.
• Familiarity with standard office practices and teamwork.

Responsibilities

• Greet clients, guests and staff with a welcoming demeanor.
• Answer phone calls politely and relay messages to attorneys or staff.
• Set up and dismantle conference rooms for meetings and arrange meals and supplies.
• Assist with IT and audiovisual needs for meetings.
• Prepare and support weekly office lunches and office events.
• Issue temporary badges and manage visitor log for Brussels office.

Skills

English fluency

French

Dutch

Clerical skills

Organizational skills

Independent work

Education

High school diploma

Tools

Office equipment

Job description

Join a dynamic and welcoming team as a Receptionist, where your expertise in communication and organizational skills will shine! You’ll be the first point of contact, greeting clients and guests while managing phone inquiries with professionalism.

If you thrive in a fast‑paced environment and love coordinating events, meetings, and administrative tasks, this role is perfect for you. We're looking for someone with a flair for multitasking and a passion for providing outstanding service.

Enjoy competitive benefits including lunch vouchers and transportation allowances.

Responsibilities

• You greet clients, guests, and office personnel with a welcoming demeanor;
• You answer phone calls politely and professionally, ensuring messages are promptly relayed to the appropriate attorneys or staff, while handling basic inquiries effectively;
• You set up and take down conference rooms for meetings, arrange meal orders and other necessary supplies;
• You offer support in coordinating IT and audiovisual requirements for meetings as needed;
• You prepare and dismantle weekly office lunches, along with assisting with various office events;
• You assign visitor offices for employees coming to the Brussels office and issue temporary badges to firm employees, keeping a log of these badges;
• You assist in processing expense reports and invoices;
• You sort and document unidentified mail, ensuring the proper identification of the recipients;
• You receive deliveries and send out international packages;
• You carry out administrative duties for the Office Manager, including coordinating requests for building services when necessary (such as HVAC, lighting, and cleaning services);
• You provide additional support to the Attorney Resource Center (ARC) team in the Brussels office as needed;
• You maintain a neat and professional appearance of the reception and seating area, organizing newspapers and periodicals;
• You undertake other responsibilities as assigned.

Qualifications

• Possesses an outstanding command of both written and spoken English, along with fluency in French and/or Dutch;
• Holds a high school diploma or has gained equivalent experience;
• Has previous exposure to a law firm or a professional services setting, which is considered a plus;
• Demonstrates a capacity for independent work and initiative;
• Exhibits strong general clerical skills and competencies;
• Is adept at operating common office machinery and equipment;
• Has the ability to effectively plan and organize their workload;
• Can manage and juggle multiple tasks concurrently with ease;
• Is skilled in prioritizing tasks and managing time efficiently;
• Shows familiarity with standard office practices and thrives in a collaborative team atmosphere;
• Boasts excellent organizational and communication abilities, both verbal and written;
• Provides outstanding client service, catering effectively to both internal and external stakeholders;
• Is open to working additional hours as required by responsibilities.

Benefits and Perks

• Luncheon vouchers 7€;
• 100% MOBIB ofwel transport costs.