Temporary Receptionist - Law firm

Jobat; Brussel; On-site; EUR 28,000 - 32,000; Full time

Job summary

Our client, a prestigious international law firm in Brussels, is seeking a Receptionist to cover a temporary period until the end of December. You will be the first point of contact for visitors and ensure smooth daily operations.

Responsibilities include managing the switchboard, welcoming visitors, coordinating meeting rooms, arranging travel and bookings, and liaising with IT and support teams to maintain facilities.

Job description

Our client is a prestigious international law firm based in Brussels. To support its operations during a temporary period, they are currently looking for a Receptionist to join their team until the end of December.

Jobomschrijving

As a Receptionist, you will be the first point of contact for visitors and play a key role in ensuring the smooth day-to-day running of the office. Your responsibilities will include:

• Managing the switchboard, forwarding calls, screening incoming calls and taking messages.
• Welcoming visitors and ensuring a professional reception experience.
• Supporting visitors with administrative requests such as printing, copying and other practical needs.
• Managing visitor badges and access procedures.
• Coordinating meeting room bookings and updating reservations as required.
• Ordering catering services and assisting with meeting room set-up when needed.
• Monitoring conference rooms and liaising with internal teams to ensure facilities are maintained.
• Arranging travel, hotel, restaurant and transportation bookings.
• Organising courier services and outgoing mail.
• Coordinating flower orders and other office-related requests.
• Acting as a point of contact with IT and other support functions when required.