Temporary Receptionist - Law firm

Michael Page International (Belgium); Brussel Hoofdstad; On-site; EUR 26,000 - 34,000; Full time

Job summary

Brussels-based international law firm seeks a Receptionist for a temporary assignment ending December, to be the first point of contact and to help run the office smoothly.

You will manage the switchboard, greet visitors, assist with printing and other requests, coordinate meeting rooms, bookings and travel, and liaise with IT and facilities with a professional, service-oriented attitude. English fluency is required; knowledge of French and/or Dutch is a strong asset.

Qualifications

• Previous experience in a Receptionist, Front Office or Administrative Support role.
• Excellent communication and interpersonal skills.
• Fluent English; knowledge of French and/or Dutch is a strong asset.
• Good command of MS Office applications (Outlook, Word, Excel and PowerPoint).
• Strong organisational skills and attention to detail.
• Ability to remain calm under pressure and manage multiple priorities.
• Proactive, flexible and reliable approach to work.
• Team player with excellent relationship-building skills.

Responsibilities

• Managing the switchboard, forwarding calls, screening incoming calls and taking messages.
• Welcoming visitors and ensuring a professional reception experience.
• Supporting visitors with administrative requests such as printing, copying and other practical needs.
• Managing visitor badges and access procedures.
• Coordinating meeting room bookings and updating reservations as required.
• Ordering catering services and assisting with meeting room set-up when needed.
• Monitoring conference rooms and liaising with internal teams to ensure facilities are maintained.
• Arranging travel, hotel, restaurant and transportation bookings.
• Organising courier services and outgoing mail.
• Coordinating flower orders and other office-related requests.
• Acting as a point of contact with IT and other support functions when required.

Skills

Communication skills

English fluency

MS Office

Organisational skills

Team player

French/Dutch knowledge

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Join a dynamic international environment where no two days are the same.
• You would like to join a dynamic and enthusiastic team.

About Our Client

Our client is a prestigious international law firm based in Brussels. To support its operations during a temporary period, they are currently looking for a Receptionist to join their team until the end of December.

Job Description

As a Receptionist, you will be the first point of contact for visitors and play a key role in ensuring the smooth day-to-day running of the office. Your responsibilities will include:

• Managing the switchboard, forwarding calls, screening incoming calls and taking messages.
• Welcoming visitors and ensuring a professional reception experience.
• Supporting visitors with administrative requests such as printing, copying and other practical needs.
• Managing visitor badges and access procedures.
• Coordinating meeting room bookings and updating reservations as required.
• Ordering catering services and assisting with meeting room set-up when needed.
• Monitoring conference rooms and liaising with internal teams to ensure facilities are maintained.
• Arranging travel, hotel, restaurant and transportation bookings.
• Organising courier services and outgoing mail.
• Coordinating flower orders and other office-related requests.
• Acting as a point of contact with IT and other support functions when required.

The Successful Applicant

• Previous experience in a Receptionist, Front Office or Administrative Support role.
• Excellent communication and interpersonal skills.
• Professional, positive and service-oriented attitude.
• Fluent English; knowledge of French and/or Dutch is a strong asset.
• Good command of MS Office applications (Outlook, Word, Excel and PowerPoint).
• Strong organisational skills and attention to detail.
• Ability to remain calm under pressure and manage multiple priorities.
• Proactive, flexible and reliable approach to work.
• Team player with excellent relationship-building skills.

What's on Offer

• A temporary assignment until the end of December.
• The opportunity to work within an international and professional environment.
• A varied role with significant interaction across the business.
• A dynamic and collaborative workplace in Brussels.