Office Manager

Jobat; Elsene; On-site; EUR 42,000 - 65,000; Full time

Job summary

Bird & Bird Brussels is seeking an experienced Office Manager to be at the heart of the Brussels office, ensuring smooth operations and a welcoming environment. You will work closely with HR, IT, Marketing, and the Social Committee to support day-to-day activities and firm initiatives.

You will lead facilities and office services, shape the employee experience, manage the reception team, coordinate office projects and events, and maintain strong supplier relationships while contributing to

Qualifications

• Experience in facilities management preferred.
• Strong organizational and communication skills.
• Ability to coordinate across HR, IT, Marketing and other internal teams.

Responsibilities

• Manage facilities and office services to keep the workplace well equipped and ready for colleagues' daily work.
• Shape the workplace and employee experience to support team growth and create a welcoming, efficient environment.
• Lead and develop the reception team to deliver a high-quality experience for colleagues, clients and visitors.
• Coordinate and deliver office projects and events with diverse stakeholders (HR, IT, Marketing, Social Committee, and international teams).
• Build and manage supplier relationships to ensure quality service and value for money.
• Contribute to Health & Safety, Security, Risk Management, Business Continuity and GDPR to maintain a safe workplace.
• Encourage ESG initiatives and contribute to the firm's sustainability objectives in Brussels.
• Participate in global Office Management quarterly meetings to share best practices and bring innovative ideas to Brussels.

Skills

Facilities management

Office administration

Team leadership

Stakeholder coordination

Job description

Bring your office management expertise to a role where you can make an impact from day one, with a wide range of responsibilities and opportunities to shape the workplace experience.

Join Bird & Bird Brussels and play a key role in creating a welcoming, efficient and well-supported workplace within a leading international law firm.

• Dynamic, innovative, and internationally renowned law firm advising clients across sectors including technology, communications, life sciences, financial services, automotive and energy.
• Established reputation for delivering exceptional service and exceeding client expectations, Bird & Bird is known for helping clients navigate change and seize opportunity.
• International presence with 34 offices across Europe, the Middle East, Asia-Pacific and North America.
• Enjoy a friendly and inclusive work environment based on respect and understanding.
• Comprehensive onboarding to help you settle at your own pace.
• Continuous learning via monthly webinars, training sessions and online resources
• Realize your career aspirations within this multicultural team, 85 professionals, 10 different nationalities.
• Modern and attractive offices (presently being refurbished), conveniently accessible by public transport.

https://www.youtube.com/watch?v=l3U2I59NpoY

Jobomschrijving

As Office Manager, you will be at the heart of the Brussels office, ensuring that everything runs smoothly. You will combine service excellence and operational responsibility whilst working closely with local and international teams to support the day-to-day running of the office and contribute to wider firm initiatives.

Your Responsibilities

• Manage facilities and office services, ensuring the workplace is well equipped, maintained and ready to support colleagues' daily work.
• Shape the workplace and employee experience to support team growth by identifying practical opportunities to make the Brussels office more welcoming, efficient and well organised.
• Lead and develop the reception team, creating a high-quality experience for colleagues, clients and visitors.
• In collaboration with diverse stakeholders (HR, IT, Marketing, the Social Committee as well as international teams) coordinate and deliver office projects and events including client seminars and team building initiatives
• Build and manage strong supplier relationships, ensuring quality service and value for money.
• Contribute to Health & Safety, Security, Risk Management, Business Continuity and GDPR helping maintain a safe and supportive workplace.
• Encourage ESG initiatives and contribute to the firm's sustainability objectives in Brussels.
• Participate in the global Office Management quarterly meetings, sharing best practices and bringing innovative ideas to the Brussels office.