Office Assistant / Receptionist

Laurius; Antwerpen; Hybrid; EUR 32,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Insurance

Transport reimbursement

ADV days

Lunch provided

Team activities

Job summary

Laurius in Antwerp is seeking an Office Assistant / Receptionist to be the face of our office, delivering a warm, professional welcome to clients, visitors, and contacts. You will support our lawyers and colleagues with organisational tasks, calendar and meeting room management, and high-quality administrative support across the Antwerp and Brussels offices.

We offer a competitive salary package, insurance, transport reimbursement, extra leave days, daily lunch, and regular team activities, with

Qualifications

• Excellent command of Dutch, both spoken and written.
• Professional communication in French and good knowledge of English.
• Organised, structured and able to manage deadlines and multiple tasks.
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Discretion, professionalism and reliability.

Responsibilities

• Provide a professional welcome to clients, visitors and suppliers.
• Handle incoming calls, emails and correspondence.
• Provide administrative support to lawyers, including monitoring and following up on case files, preparing emails and documents.
• Manage calendars and meeting room schedules.
• Prepare and support meetings and office events.
• Manage office supplies and general office management tasks.
• Collaborate with the administrative team to maintain a professional, organised environment.
• Offer proactive support and contribute ideas to improve office efficiency.

Job description

As an Office Assistant / Receptionist, you are the face of our Antwerp office. You provide a warm, professional, and welcoming experience for clients, visitors, and business contacts, while actively contributing to the professional image of our firm.

At the same time, you play an important support role for our lawyers and colleagues. Thanks to your organisational skills, attention to detail, and proactive approach, they can focus fully on advising clients and managing their cases.

You will be part of the administrative team across our Antwerp and Brussels offices and will be a key contributor to the daily operations of the firm.

Your responsibilities

This varied role combines a representative front-office position with high-quality administrative support. As the first point of contact for the firm, you help maintain a professional and welcoming environment while supporting our lawyers and colleagues in their daily activities.

Your responsibilities include:

• Providing a professional welcome to clients, visitors, and suppliers
• Handling incoming telephone calls, emails, and correspondence
• Providing administrative support to lawyers, including:
  • Monitoring and following up on case files
  • Preparing emails and correspondence for clients, lawyers, and courts
  • Processing and following up on administrative documents
• Managing calendars and meeting room schedules
• Preparing and supporting meetings and office events
• Managing office supplies and performing general office management tasks
• Working closely with the administrative team to ensure a professional, organised, and welcoming office environment
• Providing proactive support where needed and contributing ideas to further improve office efficiency

Your profile

You are someone who enjoys taking responsibility and takes satisfaction in supporting colleagues and clients. You are organised, structured, and ensure that everything runs smoothly behind the scenes. Thanks to your positive attitude, accuracy, and service-oriented mindset, you are a reliable team member and a professional point of contact for clients and visitors.

• You bring structure, maintain oversight, and remain confident under pressure.
• You have a “Yes, we can” mindset and work proactively, pragmatically, and accurately.
• You have an excellent command of Dutch, both spoken and written. In addition, you can communicate professionally in French and have a good knowledge of English.
• You work well with deadlines, can easily set priorities, and maintain an overview of multiple tasks.
• You are proficient in Microsoft 365 (Outlook, Word, Excel, and PowerPoint) and are open to working with new IT applications.
• Discretion, professionalism, and reliability come naturally to you.
• You communicate clearly, stay calm in busy situations, and are comfortable taking initiative.
• You combine a welcoming attitude with a strong sense of organisation and service.
• You have an eye for detail and enjoy supporting colleagues, clients, and visitors.

What do we offer?

We offer a challenging and varied position within an ambitious law firm where quality, collaboration, and entrepreneurship are at the heart of everything we do. As an Office Assistant, you will take on a visible and valued role within the organisation.

You will join a close-knit and collegial team of 37 lawyers and 7 office professionals, where cooperation, engagement, and mutual respect are highly valued. We believe in a working environment where initiative is encouraged, responsibility is entrusted, and everyone has the opportunity to grow and develop.

In addition, we offer:

• An attractive salary package aligned with your experience and skills
• Hospitalisation and group insurance
• Reimbursement of public transportation costs
• 6 additional leave days (ADV days)
• Complimentary daily lunch at the office
• Regular team activities, sports initiatives, and informal social events with colleagues

From your first day, you will be supported by experienced office team members who are eager to share their knowledge and help you further develop your role within the firm.