Legal Secretary / Receptionist (Brussels)

Larbey Evans Ltd; Brussel; On-site; EUR 40,000 - 52,000; Full time

Benefits offered by this job

Office in Brussels

Partner and Associate fee earner</name

Job summary

Leading US law firm in Brussels is seeking a polished and proactive Legal Secretary / Receptionist to deliver high-level support to a Partner and Associates across client and administrative matters.

Responsibilities include reception duties, inbox/diary gatekeeping, document handling, filing, archiving in iManage, and liaising with London/US offices while supporting time recording and travel arrangements.

Qualifications

• Experience working in a legal firm is essential.
• Fluency in English and French.
• Strong organisational skills.
• Professional and courteous manner, building and maintaining effective working relationships.
• Excellent communication skills with lawyers, clients and other business services staff in multiple time zones (Asia, Europe, Americas)

Responsibilities

• Providing general support to the Brussels office.
• Acting as gatekeeper for lawyers with Inbox / Diary management as required
• Document photocopying, scanning, printing
• Amending, converting and formatting documents; processing mark-ups
• Maintaining archives and storage of information in iManage
• Assisting with lawyer time recording
• Booking attorneys travel, domestic and international
• Ordering couriers and taxis
• Supporting with submission of invoices and expenses in Chrome River
• Liaising with secretaries in London and US offices
• Assisting with the opening of new matters, conflict checks and liaising with the client engagement team
• Daily running of the reception function

Skills

English

French

Organisational skills

Communication skills

Tools

MS Word

Excel

PowerPoint

Outlook

iManage

Job description

Legal Secretary / Receptionist (Brussels)

One of the world's leading US law firms is seeking a polished and proactive Legal Secretary / Receptionist to deliver high-level support to a leading Partner and Associates across a variety of client and administrative matters.

What's On Offer:

• Stunning City office in Brussels
• Partner and Associate fee earner allocation

Legal Secretary / Receptionist - What You'll Be Doing:

• Providing general support to the Brussels office
• Acting as gatekeeper for lawyers with Inbox / Diary management as required
• Document photocopying, scanning, printing
• Amending, converting and formatting documents; processing mark-ups
• Maintaining archives and storage of information in iManage
• Assisting with lawyer time recording
• Booking attorneys travel, domestic and international
• Ordering couriers and taxis
• Supporting with submission of invoices and expenses in Chrome River
• Liaising with secretaries in London and US offices
• Assisting with the opening of new matters, conflict checks and liaising with the client engagement team
• Daily running of the reception function

Legal Secretary / Receptionist - What We're Looking For:

• Experience working in a legal firm is essential
• Fluency in English and French
• Strong organisational skills
• Professional and courteous manner, building and maintaining effective working relationships
• Excellent communication skills with lawyers, clients and other business services staff in multiple time zones (Asia, Europe, Americas)
• Knowledge of MS Word, Excel, PowerPoint, Outlook; iManage is essential