Office Manager m/f/x

Michael Page; Brussel; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary package

Job summary

Jobat zoekt voor jou een Office Manager voor een shopping centre, verantwoordelijk voor operationele en administratieve taken op locatie. De rol omvat coördinatie met de Technical Director, interne en externe communicatie, vergaderingen en beheer van documentatie, receptie en klantenrelaties, en ondersteuning aan het management.

Vereisten omvatten een diploma, ervaring in soortgelijke rollen en vloeiend Frans, Nederlands en Engels.

Qualifications

• A degree in Business Administration, Secretarial Studies or related field.
• Experience as Executive Assistant or Office Manager in a similar role.
• Experience in a shopping-centre environment is a strong asset.
• Excellent organisational, prioritisation and time-management skills.
• Strong proficiency in MS Office and digital tools.
• Fluency in French, Dutch and English.
• Ability to work autonomously, anticipate needs and take initiative.
• High level of discretion and a proactive mindset.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate internal and external communications and prepare documents.
• Manage agendas, meetings and administrative workflows.
• Draft meeting minutes and monitor deadlines for projects.
• Oversee office supplies and the Info Desk schedule.
• Welcome visitors and provide accurate information about services.
• Maintain records, ensure confidentiality and data security.
• Support marketing with ad hoc tasks when needed.

Skills

MS Office

Time management

Organizational skills

Communication skills

Autonomy

Initiative

Discretion

French Dutch English

Education

Degree in Business Administration or Secretarial Studies

Tools

SUMUP

Job description

Uit Jobat zoekt voor jou

Sla deze zoekopdracht op en ontvang de best passende jobs in je mailbox.

Aan

Wat:

Frequentie: Dagelijks Wekelijks

The employer is a dynamic and growing organisation operating within a modern commercial and operational environment. Bringing together various services, activities and partners on one site, the company relies on strong internal coordination to ensure smooth day-to-day functioning. To support this mission, it is looking for an Office Manager who will play a key role in the operational and administrative management of the location.

The Office Manager acts as a central point of coordination for the Technical Director and supports various operational teams across the shopping centre.

Administrative Management

She/he manages internal and external communications, prepares and reviews documents, maintains updated tenant information, circulates weekly footfall data to the Landlord, the Property Manager and the internal team, and organises meetings and conferences. She/he also manages agendas, appointments and administrative workflows.

Coordination

She/he collaborates closely with internal departments, external partners and tenants to ensure fluid communication and the smooth running of ongoing projects. Responsibilities include drafting meeting minutes, monitoring deadlines, managing office supplies, and overseeing the Info Desk schedule, orders and administrative tasks, including basic support with SUMUP-related matters.

Reception & Customer Relations

As a representative of the shopping centre, she/he welcomes visitors, partners and clients in a warm and professional manner and provides clear, accurate information regarding the centre's services and activities.

Information Management

She/he maintains all records, files and databases, ensures confidentiality and data security, oversees the publication and updates of House Rules on Chainels and manages internal communication such as "What's Up" on Chainels.

Support to Management

She/he assists the Facility Manager with follow-up on files such as security and insurance, prepares ad hoc reports and summaries to support decision-making and provides occasional support to the marketing team when needed.

Profiel

The ideal candidate demonstrates professionalism, discretion and strong organisational abilities.

Key criteria include:

• A flexible and hands-on approach.
• A degree in Business Administration, Secretarial Studies or a related field.
• Previous experience in an Executive Assistant, Office Manager or similar role; experience in a shopping-centre environment is a strong asset.
• Excellent organisational, prioritisation and time-management skills.
• Strong proficiency in MS Office and digital tools.
• Excellent written and verbal communication skills.
• Ability to work autonomously, anticipate needs and take initiative.
• High level of discretion and a proactive mindset.
• Fluency in French, Dutch and English.

Aanbod

The organisation offers a varied and dynamic role at the heart of an operational environment, with daily contact with internal teams, tenants and visitors. The Office Manager will join a supportive and collaborative team, receive a competitive salary package and have the opportunity to contribute to the smooth functioning and continuous improvement of a large and vibrant shopping destination.