Office Manager

Unique Brussels; Sint-Gillis-bij-Dendermonde; On-site; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Good working atmosphere

International environment

Attractive salary based on profile and

Annual profit-sharing program

Annual salary increase program

Job summary

Unique Brussels zoekt een Office Manager om het kantoor te ondersteunen in een internationale omgeving. U behandelt bezoekersontvangst, onkostenrapporten, postafhandeling, kantoorbenodigdheden en vergaderruimtes; organiseert beurzen en reizen voor Area Managers; ondersteunt sales en klanten via telefoongesprekken en schriftelijk follow-up.

Vereist 2–3 jaar ervaring, uitstekende kennis van Outlook, Word en Excel, en vloeiend Frans, Engels en Nederlands.

Qualifications

• Vereist 2–3 jaar ervaring in een vergelijkbare rol.
• Vloeiend Frans, Engels en Nederlands in woord en schrift.
• Klantgerichte houding en administratieve vaardigheden.

Responsibilities

• Kantoorbeheer: bezoekersontvangst, onkostennota's, postafhandeling, kantoorbenodigdheden, vergaderruimtes, meetings en beurzen.
• Bezetting van medewerkers in klantenservice zodat orderbeheer niet onderbreken.
• Ondersteuning van het salesteam met contactopvolging en follow-up per e-mail.

Skills

Outlook

Word

Excel

Customer oriented

Multitasking

Organized

Communication (FR/EN/NL)

Interpersonal skills

Priority management

Tools

Office suite

Job description

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Aan

Wat:

Frequentie: Dagelijks Wekelijks

The company is the European division of the American company. The companyis thelargest supplier of products in the industry chemicals. The European Headquarter is in Brussels.
The company is a strong medium sized company, large enough to be the market leader, but small enough to continue to cultivate our “family" spirit and a friendly, cooperative spirit between colleagues across multiple countries.

Since 2022, we are recognized as a Happy@Work company both in Europe and in Belgium.

Office Manager

• Office management: visitors' reception, expense reports, mail handling, management of the office supplies, management of the meeting rooms, organization of meetings and trade shows, invoices…
• Take off work from customer service representatives to allow them to take care of most of the order management of regular and recurring unit orders
• Assist the sales team with any support work such as: calling customers monthly to check their needs with them for the rolling forecast, proactively following up in writing on smaller quotes (during peak season from March to July)
• Marketing support during trade shows
• Organize sales trips/shows for Area Managers (logistics and visit appointments, hotels, flights, car rentals)
• Follow up with Area Managers to make sure action item deadlines are observed
• Handle market surveys by phone and analyze the answers and report the conclusion and /or recommendations
• Communicate with sales team about validated prospects and their needs
• Support the sales team with collection calls

Profiel

• You have 2-3 years experience in a similar roleYou can communicate easily in French, English and Dutch, oral and written. Any additional European language is a plus
• You have a very good knowledge of Outlook, Word and Excel
• You are customer oriented
• You have administrative, record-keeping, and clerical skills;
• You can work in a fast and demanding environment in a multitasking mode
• You have strong interpersonal skills;
• You can manage priorities and you have an eye for details
• You are a problem-solver
• You are organized and rigorous

Aanbod

• Good working atmosphere
• International environment
• Attractive salary based on profile and experience
• Annual profit-sharing program
• Annual salary increase program based on objective measurement tools.