Administrative Assistant - Real Estate - Full Time or 4/5th

Michael Page; Diegem; On-site; EUR 28,000 - 34,000; Part time

Job summary

Michael Page is assisting a client in Diegem with an Administrative Assistant role to support the Estates team. The position focuses on administrative coordination, contract management, and document follow-up in a dynamic environment. Fluency in French, Dutch and English is required, and this is a 4/5th (part-time) role.

The candidate will handle lease renewals, contract reviews, document filing, invoicing support and reporting, working with multiple internal stakeholders across Belgium.

Qualifications

• Fluent in French, Dutch and English.
• Experience with lease renewals, acquisitions and property files.
• Proficient in contract review and document management.
• Able to coordinate with internal stakeholders for action follow-up.

Responsibilities

• Support administration and follow-up of lease renewals, acquisitions and property files.
• Review contracts, interpret and gather relevant information.
• Manage correspondence and DocuSign signature processes.
• Ensure accurate filing and document management.
• Follow up with landlords regarding contractual and administrative matters.
• Support invoice processing and administrative reporting.
• Prepare reports, presentations and meeting documentation.
• Coordinate with various internal stakeholders and ensure proper follow-up of actions.

Skills

French fluency

Dutch fluency

English fluency

Administrative coordination

Multilingual

Tools

DocuSign

Job description

As Administrative Assistant, you will provide operational and administrative support to the Estates team. The position would suit someone who genuinely enjoys administrative coordination, document follow-up and contract management, and who is comfortable working in a dynamic environment. You are fluent in French, Dutch and English. The position is possible 4/5th of Full Time.

Client Details

Our client is a well-established international company managing an extensive real estate portfolio across Belgium.The company offers a stable environment, a collaborative culture and the opportunity to contribute to projects that have a tangible impact across the country. They are located in Diegem and easily accessible by car, tram, bus and train.

Description

• Support administration and follow-up of lease renewals, acquisitions and ongoing property files.
• Review contracts, interpret and gather relevant information.
• Manage correspondence and DocuSign signature processes.
• Ensure accurate filing and document management.
• Follow up with landlords regarding contractual and administrative matters.
• Support invoice processing and administrative reporting.
• Prepare reports, presentations and meeting documentation.
• Coordinate with various internal stakeholders and ensure proper follow-up of actions.