Multilingual Front Office Coordinator

INTEROFFICES; Brussel; On-site; EUR 28,000 - 38,000; Full time

Job summary

INTEROFFICES is seeking an organized, self-driven administrator to support daily office operations in Brussels. You will assist clients and visitors, manage calls and correspondence, and handle filing, data entry, and client files with attention to AML compliance.

The role includes coordinating meetings, arranging catering, and ensuring smooth office services. Ideal candidates are fluent in English, Dutch, and French, presentable, and able to multitask in a fast-paced environment.

Qualifications

• Trilingual fluency in English, Dutch, and French is essential.
• Strong administrative, linguistic, and interpersonal abilities.
• Ability to manage multiple tasks and work independently.

Responsibilities

• Welcoming and assisting clients, visitors, and suppliers in EN/NL/FR.
• Answering phones professionally and routing calls as needed.
• Handling incoming/outgoing mail, filing, data input, and client files.
• Coordinating meeting room and event requests and arranging lunches.
• Addressing customer requests and complaints promptly and professionally.
• KYC: handling client files in accordance with AML obligations.
• Maintaining administrative records, reporting to management, and stock control.

Skills

Trilingual EN/NL/FR

Self-starter

Presentable

Organized

Job description

INTEROFFICES is seeking an organized, self-driven administrator to support daily office operations in Brussels. You will assist clients and visitors, manage calls and correspondence, and handle filing, data entry, and client files with attention to AML compliance.

The role includes coordinating meetings, arranging catering, and ensuring smooth office services. Ideal candidates are fluent in English, Dutch, and French, presentable, and able to multitask in a fast-paced environment.