Global Office Assistant — Multilingual, Proactive Support

GA-Alliance; Brussel Hoofdstad; On-site; EUR 42,000 - 54,000; Full time

Job summary

GA-Alliance in Brussels seeks an organised, proactive office assistant to support day-to-day administration for a high-performance, globally oriented team. You will work closely with secretaries and the Office Manager, coordinating meetings, travel, stationery, and client reception.

Fluent Italian, English, and French are mandatory; Dutch is a plus. Proficiency in Microsoft Office and strong communication, confidentiality, and multitasking are essential in a fast-paced, diverse environment that

Qualifications

• Fluent Italian, English, and French are mandatory.
• Dutch is a plus.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to organise, multitask and prioritise.
• Maintain confidentiality and handle sensitive information with discretion.
• Adapt to changing priorities in a fast-paced environment.
• Ability to work independently.
• Problem solving mindset and professional integrity.

Responsibilities

• Preparing meetings, including booking meeting rooms, arranging food and beverages, setting up video/audio and other equipment.
• Using document management software and the Microsoft Office suite.
• Ordering courier services and taxis.
• Assisting in office management tasks: reception of providers/clients, ordering supplies, keeping inventories up to date, archiving.
• Maintaining office equipment as needed.
• Maintaining supply inventory.
• Keeping lists of contacts up to date.
• Printing, scanning, and binding of documents.
• Schedule appointments, meetings, and reservations as needed.
• Take care of the office environment.

Skills

Fluent Italian

Fluent English

Fluent French

Dutch (plus)

Tools

Microsoft Office

Job description

GA-Alliance in Brussels seeks an organised, proactive office assistant to support day-to-day administration for a high-performance, globally oriented team. You will work closely with secretaries and the Office Manager, coordinating meetings, travel, stationery, and client reception.

Fluent Italian, English, and French are mandatory; Dutch is a plus. Proficiency in Microsoft Office and strong communication, confidentiality, and multitasking are essential in a fast-paced, diverse environment that