Brussels Office & Facilities Coordinator

Michael Page (Belgium); Brussel; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Meal vouchers

Eco vouchers

Annual performance-related bonus

Training and development opportunities

Job summary

Michael Page International (Belgium) in Brussels seeks an proactive Office Coordinator to welcome visitors, keep the office running smoothly and support events. You will coordinate meeting spaces, manage supplies, liaise with suppliers and contribute to workspace optimisation while working on-site full-time in a dynamic, multicultural environment.

The role requires strong English communication, with good knowledge of French or Dutch, and a service-oriented mindset.

Qualifications

• Secondary education diploma or equivalent experience.
• Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support.
• Comfortable working with Microsoft Office tools.

Responsibilities

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

Skills

Communication

Customer focus

Organization

Team player

Education

Secondary education diploma

Tools

Microsoft Office

Job description

Michael Page International (Belgium) in Brussels seeks an proactive Office Coordinator to welcome visitors, keep the office running smoothly and support events. You will coordinate meeting spaces, manage supplies, liaise with suppliers and contribute to workspace optimisation while working on-site full-time in a dynamic, multicultural environment.

The role requires strong English communication, with good knowledge of French or Dutch, and a service-oriented mindset.