Global Office & Facilities Coordinator

Jobat; Brussel; On-site; EUR 26,000 - 38,000; Full time

Job summary

Jobat, based in Brussels, is seeking an office coordinator for an international workplace. The role focuses on greeting visitors, ensuring smooth daily operations, and supporting events and workshops in a dynamic, multicultural environment.

You will liaise with suppliers, manage mail and archiving, and assist with office maintenance and space optimisation to foster a professional and safe working environment for all staff and guests.

Responsibilities

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

Job description

Jobat, based in Brussels, is seeking an office coordinator for an international workplace. The role focuses on greeting visitors, ensuring smooth daily operations, and supporting events and workshops in a dynamic, multicultural environment.

You will liaise with suppliers, manage mail and archiving, and assist with office maintenance and space optimisation to foster a professional and safe working environment for all staff and guests.