Multilingual Office Receptionist & Admin Assistant

ELIGIO; Zaventem; Sur place; EUR 21 000 - 25 000; Plein temps

Résumé du poste

Eligio, Belgium's market leader in reception and office services, is looking for a temporary receptionist for our client in Zaventem. You will professionally manage the reception and assist visitors, while handling calls in Dutch, English and French, with emphasis on English and French.

In addition to front desk duties, you will coordinate meeting rooms, process mail, arrange catering and taxis, manage invoices and purchase orders in Ariba, and maintain document control.

Qualifications

• Experience in professional reception and visitor management.
• Ability to handle multilingual calls (Dutch, English, French) with emphasis on English and French.
• Strong organizational and document management skills.
• Experience with processing invoices and creating PO numbers in Ariba.

Responsabilités

• Greet and assist visitors professionally.
• Manage telephone communications in Dutch, English and French; emphasis on English and French.
• Coordinate and manage meeting rooms.
• Process inbound/outbound mail and organize catering and taxi bookings.
• Organize and order office supplies; maintain controlled documents.
• Process invoices and purchase orders in Ariba; create PO numbers.
• Handle expense reports and other office-related administrative tasks.
• Start as soon as possible and follow a Monday–Thursday 8:00–17:00 with 30 min break, and Friday 8:30–16:00 with 30 min break.

Connaissances

Reception skills

Multilingual communication

Office coordination

Invoice processing

Outils

Ariba

Description du poste

Eligio, Belgium's market leader in reception and office services, is looking for a temporary receptionist for our client in Zaventem. You will professionally manage the reception and assist visitors, while handling calls in Dutch, English and French, with emphasis on English and French.

In addition to front desk duties, you will coordinate meeting rooms, process mail, arrange catering and taxis, manage invoices and purchase orders in Ariba, and maintain document control.