Management Assistant

MVVP lawyers | advocaten | avocats; Sint-Pieters-Woluwe; Presencial; EUR 32.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hospitalisation insurance

Pension plan

Meal vouchers

Performance-based recognition

Descripción de la vacante

MVVP is a Brussels-based law firm seeking an experienced front desk and office administrator to join our team. You will be the first point of contact for clients, manage documents, support billing and office operations, and coordinate meetings and logistics with lawyers. Strong organisational skills, discretion and proficiency in MS Office are essential.

Fluency in Dutch, French and English is required. A Bac+3 secretarial or equivalent is an asset; a secondary school diploma is minimum.

Formación

• Relevant experience in a similar role.
• Excellent organisational, interpersonal and communication skills at all levels.
• Discreet, reliable handling of confidential information.
• Proficiency in Microsoft Office and ability to process documents quickly and accurately.
• Secondary school diploma required; Bac+3 secretarial or equivalent degree is an asset.
• Excellent command of Dutch, French and English is essential.
• Comfortable with IT systems in general, with a genuine interest in learning new tools.

Responsabilidades

• Be the first point of contact for the firm: manage the front desk, answer calls and welcome visitors with professionalism and warmth.
• Format, convert and finalise documents to the highest standard, including printing, scanning and photocopying.
• Ensure accurate, reliable filing and archiving of information using the firm's document management system.
• Manage meetings in all their organisational and logistical aspects, working in close collaboration with the firm's lawyers.
• Coordinate courier services, ensuring documents are dispatched and received smoothly and on time.
• Keep the office running smoothly by managing and replenishing office supplies.
• Play an active role in client onboarding: assist with the opening of new matters, conflict-of-interest checks, and the preparation and sending of client engagement letters.
• Contribute to the firm's smooth financial operations by preparing, validating and issuing client invoices, and drafting billing correspondence on behalf of lawyers
• Provide general support across the office, stepping in wherever needed.

Conocimientos

Organisational skills

Interpersonal communication

Discretion

Microsoft Office

Educación

Secondary school diploma

Bac+3 secretarial or equivalent

Herramientas

Microsoft Office

Descripción del empleo

MVVP is a renowned Brussels-based law firm with a strong focus on the corporate world, serving clients both nationally and internationally. Our expertise spans corporate law, commercial law, employment law, tax law, intellectual property, new technologies, media and entertainment, real estate, and public law.

MVVP advises a diverse range of clients, including start-ups, SMEs, and multinational companies across sectors such as technology, finance, manufacturing, and more. We pride ourselves on our membership in prestigious general and specialized international networks, enhancing our ability to deliver top-tier legal solutions.

The role

You will join a multidisciplinary team and work on a daily basis with all of the firm's lawyers. Your rigour and organisational skills make you a genuine pillar of the firm's smooth day-to-day running. As a key point of contact for our clients, you support them with professionalism and embody, from the very first interaction, the image of the firm.

Key Responsibilities

• Be the first point of contact for the firm: manage the front desk, answer calls and welcome visitors with professionalism and warmth;
• Format, convert and finalise documents to the highest standard, including printing, scanning and photocopying;
• Ensure accurate, reliable filing and archiving of information using the firm's document management system;
• Manage meetings in all their organisational and logistical aspects, working in close collaboration with the firm's lawyers;
• Coordinate courier services, ensuring documents are dispatched and received smoothly and on time;
• Keep the office running smoothly by managing and replenishing office supplies;
• Play an active role in client onboarding: assist with the opening of new matters, conflict-of-interest checks, and the preparation and sending of client engagement letters;
• Contribute to the firm's smooth financial operations by preparing, validating and issuing client invoices, and drafting billing correspondence on behalf of lawyers
• Provide general support across the office, stepping in wherever needed.

What we’re looking for ?

• Relevant experience in a similar role, ideally within a law firm or professional services environment;
• Excellent organisational, interpersonal and communication skills at all levels;
• Discreet, reliable and comfortable handling confidential information;
• Proficiency in Microsoft Office and ability to process documents quickly and accurately;
• Secondary school diploma required; a Bac+3 secretarial or equivalent degree is an asset;
• Excellent command of Dutch, French and English is essential;
• Comfortable with IT systems in general, with a genuine interest in learning new tools, is an asset.

What we offer ?

• A competitive compensation package, including hospitalisation insurance, a pension plan and meal vouchers, complemented by performance-based recognition;
• Real opportunities for training, growth and career development, within a firm that actively invests in your future;
• A genuine work-life balance, so you can thrive both professionally and personally;
• A close-knit, collaborative team, you will never be on your own;
• A dynamic, multilingual environment with direct exposure to varied and high-quality matters.