Hybrid Backoffice Administrative Assistant (SAP/Edoc)

Elia Group; Brussel Hoofdstad; Hybrid; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Year-end bonus

Meal vouchers

Group insurance

Vacation days

Phone & laptop provided

Job summary

Elia Group in Brussels invites an Administrative Assistant Backoffice to support the CEO's Back Office under the CEO's Assistant supervision. The role requires discretion, confidentiality and strong organizational skills in a diverse, collaborative environment.

You will prepare documents for Heads of Groups meetings, help plan seminars and events, manage logistics and travel, handle correspondence and invoices using SAP, Edoc and MS Office, and archive confidential files.

Qualifications

• Basic secretarial training.
• Administrative experience and multidisciplinary knowledge.
• Ability to work in Dutch and French; English a plus.
• Proficient with PowerPoint, Excel, Word, Outlook, SAP, Edoc.

Responsibilities

• Prepare and collate documents and briefings for Heads of Groups meetings.
• Support planning seminars/trips.
• Assist with event organization and management.
• Coordinate meetings logistics and visitor reception.
• Manage business trips and contact updates for Heads of Groups.
• Process and track internal/external correspondence and invoices (SAP/Edoc).
• Archive and classify confidential documents.

Skills

Dutch language

French language

Discretion

Teamwork

English (plus)

Education

Basic secretarial training

Tools

SAP

Edoc

PowerPoint

Excel

Word

Outlook

Job description

Elia Group in Brussels invites an Administrative Assistant Backoffice to support the CEO's Back Office under the CEO's Assistant supervision. The role requires discretion, confidentiality and strong organizational skills in a diverse, collaborative environment.

You will prepare documents for Heads of Groups meetings, help plan seminars and events, manage logistics and travel, handle correspondence and invoices using SAP, Edoc and MS Office, and archive confidential files.