Administrative Assistant Backoffice

Elia Group; Brussel; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Salary package with year-end bonus

Meal vouchers €10 per working day

Group insurance + hospitalisation + 3

Ambulatory care for family

Job summary

Elia Group in Brussels is seeking an Administrative Assistant to support the CEO's Back Office. You will prepare materials, manage travel, and handle correspondence with discretion.

The role involves coordinating meetings, planning events, and processing invoices using SAP and Edoc. You should be comfortable working in Dutch and French, with English as a plus, and possess strong organizational and confidentiality skills.

Qualifications

• Basic training in secretarial work and organizational duties.
• Experience in administrative roles and multidisciplinary tasks.
• Ability to work in Dutch and French; English is a plus.
• Proficiency with MS Office and SAP/Edoc systems.

Responsibilities

• Provide administrative support to CEO's Back Office under the CEO's Assistant.
• Prepare documents, presentations and briefings for Heads of Groups' meetings.
• Assist with planning seminars, trips and events; manage logistics and orders.
• Handle correspondence and maintain confidential documents.
• Update and manage travel arrangements and contacts.
• Process orders and invoices related to Heads of Group; work with SAP/Edoc.
• Archive and classify official documents with discretion.

Skills

Secretarial skills

Multidisciplinary knowledge

Dutch language

French language

English language (plus)

Education

Secretarial training

Tools

PowerPoint

Excel

Word

Outlook

SAP

Edoc

Job description

Excited to work for a key Belgian player in the energy landscape?

The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country.

Side-by-side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! We believe in the power of diversity: we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.

Function

The Administrative Assistant is in charge of providing administrative support to the CEO's (and CHRO's) Back Office, under the supervision of the CEO's Assistant. The position ask for a good sense of confidentiality, discretion and collegiality, and organizational competences.

As Administrative Assistant, you will have the following main responsibilities:

• Preparing and collating the documents/presentations/briefings required for the Heads of Groups's meetings;
• Providing support with planning seminars/trips;
• Providing support for the organisation of events and for efficient event management;
• Taking the steps required to ensure that meetings run smoothly (logistics, catering, and internal and external orders), visitors are welcomed seamlessly, and so on;
• Making rolling updates to the Heads of Group's work and private contacts and managing/organising their business trips;
• Processing and managing the internal and external correspondence of the Heads of Group;
• Processing, managing and tracking orders and invoices relating to the Heads of Group (requiring a good knowledge of SAP, Fiori and Edoc );
• Archiving and classifying official/confidential documents.

Your Profile

• Basic training required: secretarial training
• Experience required: administrative, multidisciplinary knowledge
• An ability to work in Dutch and French; knowing English would be a real plus
• Proficiency with PowerPoint, Excel, Word, Outlook, SAP, Edoc , etc.
• Personal attributes: discretion, respect for confidentiality, collegiality, team spirit, communication and organisational skills, and a desire to develop your skills

Offer

• Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€10 per working day) and a bonus based on group results.
• Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family.
• Vacation: you will be entitled to 20 vacation days and 13 additional vacation days.
• Social fund: Sinterklaas and year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs.
• Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop.
• Discounts: you will enjoy a 30% discount on your gas and electricity bill.
• Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket).
• Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

Location

Boulevard de l'Empereur 20, 1000 Brussels (close to the central train station)

There’s something electric in the air with this job offer!

In exchange for your work and dedication, you enjoy the following benefits:

• A job full of variety with a top employer: Elia encourages innovation and collaboration.Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground-breaking technologies designed to accelerate this transition. It is a one-of-a-kind opportunity to further develop your knowledge and skills.
• Focus on personal growth and well-being at work:Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost. At the same time, as a top employer, we put maximum effort into a positive work culture in which your well-being is central.
• Development opportunities for a challenging career:At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.
• A diverse team of passionate colleagues:Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!