Executive Admin Assistant to CEO & CHRO (Energy)

Elia Group; Brussel; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Salary package with year-end bonus

Meal vouchers €10 per working day

Group insurance + hospitalisation + 3

Ambulatory care for family

Job summary

Elia Group in Brussels is seeking an Administrative Assistant to support the CEO's Back Office. You will prepare materials, manage travel, and handle correspondence with discretion.

The role involves coordinating meetings, planning events, and processing invoices using SAP and Edoc. You should be comfortable working in Dutch and French, with English as a plus, and possess strong organizational and confidentiality skills.

Qualifications

• Basic training in secretarial work and organizational duties.
• Experience in administrative roles and multidisciplinary tasks.
• Ability to work in Dutch and French; English is a plus.
• Proficiency with MS Office and SAP/Edoc systems.

Responsibilities

• Provide administrative support to CEO's Back Office under the CEO's Assistant.
• Prepare documents, presentations and briefings for Heads of Groups' meetings.
• Assist with planning seminars, trips and events; manage logistics and orders.
• Handle correspondence and maintain confidential documents.
• Update and manage travel arrangements and contacts.
• Process orders and invoices related to Heads of Group; work with SAP/Edoc.
• Archive and classify official documents with discretion.

Skills

Secretarial skills

Multidisciplinary knowledge

Dutch language

French language

English language (plus)

Education

Secretarial training

Tools

PowerPoint

Excel

Word

Outlook

SAP

Edoc

Job description

Elia Group in Brussels is seeking an Administrative Assistant to support the CEO's Back Office. You will prepare materials, manage travel, and handle correspondence with discretion.

The role involves coordinating meetings, planning events, and processing invoices using SAP and Edoc. You should be comfortable working in Dutch and French, with English as a plus, and possess strong organizational and confidentiality skills.