Facility Admin & Centre Operations Specialist

Ceusters; Henegouwen; On-site; EUR 22,000 - 31,000; Part time

Job summary

Ceusters is seeking a Facility Assistant (part-time or full-time) to be the administrative backbone of the technical management of a shopping centre. You support the Facility Manager and Shopping Center Manager and ensure all documents and certificates are complete.

You are the first contact for tenants and suppliers. Your profile includes an administrative or facility management background, affinity with technical matters, MS Office skills, and fluency in French, with Dutch/English as an asset.

Qualifications

• Administrative or facility management background (bachelor's degree or equivalent through experience).
• Genuine affinity with technical matters and comfortable with plans, certificates and technical documents.
• Experience in a similar role is an asset.
• Structured, meticulous and independent file management.
• Ability to prioritise and keep the overall picture.
• Customer-oriented and able to communicate with tenants and service providers.
• Fluent in French; knowledge of Dutch and/or English is an asset.
• Good command of MS Office (Excel and Word).

Responsibilities

• Managing and filing technical documents and plans (as-built plans, inventories, technical data sheets).
• Managing and following up certificates and legal documents for the building and its installations.
• Handling the administrative follow-up of statutory inspections and reporting on them to tenants.
• Providing administrative support to the Facility Manager and the Shopping Center Manager for maintenance, works and projects.
• Drawing up purchase orders for subcontractors and following up on tenders.
• Handling the administrative follow-up of insurance claims in contact with the insurance broker.
• Following up on the security, cleaning and maintenance teams and their meeting reports.
• Being the first point of contact for tenants and keeping the tenant database up to date (contacts, badges, …).
• Helping to follow up on tenant fit-outs, energy consumption and evacuation drills.

Skills

Administrative experience

Technical affinity

Customer-oriented

French fluent

Dutch/English knowledge an asset

MS Office (Excel, Word)

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Ceusters is seeking a Facility Assistant (part-time or full-time) to be the administrative backbone of the technical management of a shopping centre. You support the Facility Manager and Shopping Center Manager and ensure all documents and certificates are complete.

You are the first contact for tenants and suppliers. Your profile includes an administrative or facility management background, affinity with technical matters, MS Office skills, and fluency in French, with Dutch/English as an asset.