Shopping Center Management Assistant & Operations Support

Wereldhave Belgium; Belgique; À distance; EUR 38 000 - 58 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Eco vouchers

Hospitalisation

Group insurance

Bonus

Résumé du poste

Ring Kortrijk, part of Wereldhave Belgium, seeks a Management Assistant to act as the administrative and operational anchor for the centre team. You will support the Shopping Center Manager and Facility Manager, manage calendars, and handle retailer communications and invoicing.

You will develop Specialty Leasing, coordinate cross-functional projects and oversee SharePoint and document control, while ensuring high-quality installations and event execution.

Qualifications

• Higher education degree or equivalent professional experience.
• Native-level Dutch with a good basic command of French and English.
• Good command of Microsoft Office (Word, Excel, PowerPoint, Access and Outlook); SharePoint knowledge is an advantage.
• Excellent organisational skills, accuracy, reliability and confidence working with figures.
• Strong communication skills and a professional manner, with a genuine service mindset.
• Independence, proactivity and resilience under pressure; you anticipate needs and seek practical solutions.
• Team spirit, ambition and a results-driven mindset, combined with flexibility and openness to change.
• Flexible availability: selected Saturdays and weekends are part of the role; you do not have a nine-to-five mindset.

Responsabilités

• Manage the day-to-day secretarial activities: phone calls, emails and welcoming visitors.
• Support the Shopping Center Manager and Facility Manager by managing calendars, organising and following up meetings, preparing minutes and monitoring insurance files.
• Act as the first point of contact for retailers and manage their administrative follow-up, including written communication and database management.
• Coordinate cross-functional projects with the centre teams, including supplier contacts, budget and footfall analyses, event organisation and action follow-up.
• Manage SharePoint and keep the centre’s documents up to date.
• Check and process purchase invoices and manage office supplies.
• Contribute to on-site duty cover, including selected weekends on rotation with colleagues.
• Develop Specialty Leasing by prospecting, preparing and managing temporary contracts, handling invoicing and achieving targets for pop-ups and sales stands.
• Ensure the quality of temporary installations in line with visual merchandising requirements, and identify new concepts.
• Organise Christmas markets and Eco-Days in coordination with stakeholders.
• Lead The Point’s service offering by monitoring contracts and developing new services and products for visitors.
• Manage The Point’s financial and operational activities, as well as team scheduling, coaching and training.
• Provide exceptional back-up support at The Point when team members are absent, including weekends.

Connaissances

Dutch (native)

French (basic)

English (basic)

Microsoft Office

SharePoint

Organisational skills

Communication skills

Independence

Proactivity

Team spirit

Flexibility

Formation

Higher education degree or equivalent experience

Outils

Microsoft Office

SharePoint

Description du poste

Ring Kortrijk, part of Wereldhave Belgium, seeks a Management Assistant to act as the administrative and operational anchor for the centre team. You will support the Shopping Center Manager and Facility Manager, manage calendars, and handle retailer communications and invoicing.

You will develop Specialty Leasing, coordinate cross-functional projects and oversee SharePoint and document control, while ensuring high-quality installations and event execution.