Facilities Coordinator & Admin Support

CBRE Group, Inc.; Louvain-la-Neuve; On-site; EUR 32,000 - 44,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to ensure smooth day-to-day operations at a client site. You will be the first point of contact for inquiries and maintenance requests, coordinating with vendors and internal teams to provide exceptional service.

The role emphasizes planning, organization, and problem-solving in a dynamic environment, with a focus on maintaining a safe and welcoming workplace. Fluency in French and English is required; Dutch is a plus.

Qualifications

• Experience in an administrative, facilities, hospitality, or coordination role is an advantage.
• Strong organizational skills and attention to detail.
• Customer-focused mindset and excellent communication skills.
• Good knowledge of Microsoft Office, including Outlook, Word, and Excel.
• Problem-solving attitude and the ability to address issues independently.
• Fluent in both French and English, written and spoken; Dutch is a plus.

Responsibilities

• Coordinating facility-related operational work and work orders.
• Liaising with vendors, contractors, and stakeholders.
• Providing 5-star level service to the internal stakeholders.
• Processing and managing documentation, reports, and administrative tasks, supporting the Regional Facilities Manager.
• Identifying opportunities for process and service improvements.
• Supporting maintenance and building-related activities.
• Ensuring a safe, clean, welcoming and professional working environment.
• Handling questions and requests from customers and colleagues.

Skills

Organizational skills

Attention to detail

Communication skills

French & English fluency

Dutch language (nice to have)

Tools

Microsoft Office

Outlook

Word

Excel

Job description

About The Role

Are you an organizational talent who enjoys keeping everything running smoothly?

About The Role

Would you like to work in an international, unique environment where no two days are the same? At CBRE, the global leader in real estate and facilities management, you will have the opportunity to contribute to facility management services . As a Facilities Coordinator, you are the key link between customers, suppliers, and internal teams, ensuring that everything behind the scenes is perfectly organized.

This is the ideal opportunity for someone who thrives on planning, coordinating, and solving challenges in a dynamic work environment.

How You Add Value

As a Facilities Coordinator, you ensure that day-to-day facility operations run smoothly. You are the first point of contact for inquiries, maintenance requests, and operational support, seated at the reception desk of the client’s office.

Your Responsibilities Include

• Coordinating facility-related operational work and work orders.
• Liaising with vendors, contractors, and stakeholders.
• Providing 5-start level service to the internal stakeholders.
• Processing and managing documentation, reports, and administrative tasks, supporting the Regional Facilities Manager.
• Identifying opportunities for process and service improvements.
• Supporting maintenance and building-related activities.
• Ensuring a safe, clean, welcoming and professional working environment.
• Handling questions and requests from customers and colleagues.

Who We Are Looking For

• Experience in an administrative, facilities, hospitality, or coordination role is an advantage.
• Strong organizational skills and attention to detail.
• Customer-focused mindset and excellent communication skills.
• Good knowledge of Microsoft Office, including Outlook, Word, and Excel.
• Problem-solving attitude and the ability to address issues independently.
• Fluent in both French and English, written and spoken, Dutch is a plus