Executive Assistant

Lie Detectors; Sint-Joost-ten-Node; On-site; EUR 42,000 - 66,000; Full time

Job summary

Lie Detectors is seeking an Executive Assistant to manage complex agendas for the CEO, Board and senior staff. You will organise international travel and travel arrangements, prepare meetings and take minutes when required, and provide high-level administrative support to the CEO.

You will also manage billing and invoicing and proactively support the CEO in daily activities. The role requires several years of EA experience, excellent communication and organizational skills, and the ability to

Qualifications

• Several years of experience as an Executive Assistant, preferably in a demanding environment such as a law firm or consultancy.
• Excellent communication skills and attention to detail.
• Ability to manage senior-level stakeholders and be proactive.

Responsibilities

• Manage complex agendas and coordinate meetings for the CEO, Board and senior staff.
• Organise international travel and handle travel arrangements.
• Prepare meetings and take minutes when required; provide high-level admin support to the CEO.
• Manage billing and invoicing; anticipate needs and provide proactive support.
• Collaborate with the wider administrative team and provide back-up as needed.

Skills

Executive support

Calendar management

Travel coordination

Meeting minutes

Billing & invoicing

Stakeholder management

Discretion & professionalism

English fluency

Job description

As an Executive Assistant, you will be responsible for:

• Managing complex agendas and coordinating meetings for the CEO, the Board and senior staff.

• Organising international travel and handling travel arrangements.

• Preparing meetings and taking minutes when required.

• Providing high-level administrative support to the CEO.

• Managing billing and invoicing.

• Anticipating the needs of the CEO and proactively supporting them in their daily activities.

• Collaborating closely with the wider administrative team and providing back-up when needed.

You ideally have:

• Several years of experience as an Executive Assistant, preferably within a law firm, consultancy or similarly demanding environment.

• Excellent communication skills

• Excellent attention to detail.

• Excellent organisational and prioritisation skills.

• A proactive, hands-on and solution-oriented mindset.

• The confidence to work with senior stakeholders and demanding personalities.

• A stable career history and a mature professional attitude.

• Integrity, professionalism and a strong sense of ownership.

• A creative and practical approach to problem-solving.

• Excellent English skills with French and/or German.

Above all, you are someone who anticipates, takes initiative and does not need to be micromanaged. You are confident, discreet and comfortable working with demanding personalities. Your personality and ability to build trust with the CEO will be just as important as your experience.