Executive Assistant - European Association

Michael Page International (Belgium); Brussel Hoofdstad; Sur place; EUR 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Comprehensive benefits package

Modern offices in Brussels

Autonomy and responsibility

Résumé du poste

Michael Page International Belgium seeks an experienced Executive Assistant to support the Director General in Brussels. The role combines strategic support, stakeholder management, and event coordination within an international, multicultural setting.

You will manage a demanding agenda, coordinate travel, prepare executive materials, and ensure timely follow-ups. Strong English communication, discretion, and advanced MS Office skills are essential.

Qualifications

• 15 to 20 years of experience in a similar Executive Assistant role.
• Experience supporting C-level or Executive leadership.
• Experience within an international organisation, association, federation, or EU environment is highly desirable.
• Outstanding written and verbal communication skills in English.
• Excellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook).

Responsabilités

• Act as the trusted right hand and strategic support to the Director General.
• Manage a complex agenda, shifting priorities, and high-level executive commitments.
• Coordinate international travel, itineraries, and meeting preparations.
• Monitor and manage the Director General's inbox, correspondence, and follow-ups.
• Prepare presentations, briefing documents, reports, and executive materials.
• Ensure action points are tracked and deadlines are met across multiple projects.
• Organise and coordinate Board Meetings, General Assemblies, and leadership meetings.
• Take meeting minutes and follow up on agreed actions.

Connaissances

Communication skills

Organizational skills

Discretion

Proactive problem solving

Outils

Microsoft Office

Description du poste

• Varied position combining executive support, stakeholder management, and event c
• Work closely with a senior executive in a highly visible and strategic role

About Our Client

Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.

Job Description

• Act as the trusted right hand and strategic support to the Director General
• Manage a complex agenda, shifting priorities, and high-level executive commitments
• Coordinate international travel, itineraries, and meeting preparations
• Monitor and manage the Director General's inbox, correspondence, and follow-ups
• Prepare presentations, briefing documents, reports, and executive materials
• Ensure action points are tracked and deadlines are met across multiple projects
• Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
• Take meeting minutes and follow up on agreed actions
• Build strong relationships with members, partners, and key stakeholders across Europe
• Liaise with internal teams to ensure smooth communication and coordination
• Handle sensitive and confidential information with the highest level of discretion
• Maintain accurate records, databases, and executive documentation
• Review expenses, approvals, and administrative processes
• Act as a key point of contact on behalf of the Director General when required
• Support the smooth functioning of the executive office and provide back-up within the administrative team
• Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks

The Successful Applicant

• 15 to 20 years of experience in a similar Executive Assistant role
• Previous experience supporting C-level or Executive-level leadership
• Experience within an international organisation, association, federation, or EU environment is highly desirable
• Outstanding written and verbal communication skills in English
• Excellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Strong organisational and prioritisation skills
• Proactive, resourceful, and solution-oriented mindset
• Highly professional, trustworthy, and discreet
• Eager to learn and continuously improve

What's on Offer

• Competitive salary aligned with experience and seniority
• Comprehensive benefits package
• International and multicultural working environment
• Modern offices in Brussels
• A high-impact role with significant autonomy and responsibility
• A supportive and collaborative team culture
• Temporary-with-the-option-of-fixed contract