Executive Assistant - European Association

Michael Page; Brussel; Sur place; EUR 50 000 - 70 000; Plein temps

Résumé du poste

Michael Page is seeking an experienced Executive Assistant to provide high-level support to the Director General of a Brussels-based European association. The role requires exceptional organisational skills, discretion, and the ability to operate confidently in an international environment.

You will manage a complex agenda, coordinate international travel, prepare briefing materials, and track actions across multiple projects.

Qualifications

• Act as the trusted right hand and strategic support to the Director General.
• Manage a complex agenda, shifting priorities, and high-level executive commitments.
• Coordinate international travel, itineraries, and meeting preparations.
• Monitor and manage the Director General's inbox, correspondence, and follow-ups.
• Prepare presentations, briefing documents, reports, and executive materials.
• Ensure action points are tracked and deadlines are met across multiple projects.
• Organise and coordinate Board Meetings, General Assemblies, and leadership meetings.
• Take meeting minutes and follow up on agreed actions.
• Build relationships with members, partners, and key stakeholders across Europe.
• Liaise with internal teams to ensure smooth communication and coordination.
• Handle sensitive and confidential information with the highest level of discretion.
• Maintain accurate records, databases, and executive documentation.
• Review expenses, approvals, and administrative processes.
• Act as a key point of contact on behalf of the Director General when required.

Responsabilités

• Provide high-level administrative support to the Director General.
• Maintain and coordinate complex calendars and travel plans.
• Prepare meeting materials and minutes as required.
• Liaise with internal teams and external stakeholders across Europe.
• Ensure timely follow-ups and confidentiality of sensitive information.

Connaissances

Executive support

Calendar management

Travel coordination

Discretion

Stakeholder management

Description du poste

We are looking for an experienced Executive Assistant to provide high-level support to the Director General. This is a key position requiring exceptional organisational skills, professionalism, discretion, and the ability to operate confidently in a fast-paced international environment.

Client Details

Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.

Description

• Act as the trusted right hand and strategic support to the Director General
• Manage a complex agenda, shifting priorities, and high-level executive commitments
• Coordinate international travel, itineraries, and meeting preparations
• Monitor and manage the Director General's inbox, correspondence, and follow-ups
• Prepare presentations, briefing documents, reports, and executive materials
• Ensure action points are tracked and deadlines are met across multiple projects
• Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
• Take meeting minutes and follow up on agreed actions
• Build strong relationships with members, partners, and key stakeholders across Europe
• Liaise with internal teams to ensure smooth communication and coordination
• Handle sensitive and confidential information with the highest level of discretion
• Maintain accurate records, databases, and executive documentation
• Review expenses, approvals, and administrative processes
• Act as a key point of contact on behalf of the Director General when required
• Support the smooth functioning of the executive office and provide back-up within the administrative team
• Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks