Executive Assistant

Umicore; Brussel Hoofdstad; On-site; EUR 40,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Executive Assistant to support senior leaders by managing their calendars, coordinating meetings and travel, and preparing presentations and reports. You will serve as a trusted communications hub, ensuring discretion and professionalism in all correspondence.

In this role, you will help keep leaders aligned, organize events connecting teams, customers and partners, and streamline processes to enable smarter ways of working across an international environment.

Qualifications

• A proactive mindset and strong organizational skills.
• Ability to handle confidential information with absolute discretion.
• Comfort working in a fast-moving, international environment.
• Excellent communication skills (written and verbal).
• A natural ability to connect people, solve problems and keep things moving.

Responsibilities

• Be the organizational engine behind one or more senior leaders.
• Own the agenda — anticipate priorities, coordinate meetings, manage travel and ensure everything runs smoothly.
• Create clarity — prepare presentations, reports and summaries that help leaders make informed decisions.
• Be the communication hub — manage correspondence and ensure messages are handled with professionalism and discretion.
• Keep the team aligned — organize meetings, consolidate documents, track action items and support change initiatives.
• Bring people together — design and deliver events that connect teams, customers and partners across the globe.
• Improve how we work — streamline processes, introduce smarter tools and help colleagues adopt new ways of working.
• Support engagement — contribute to initiatives that strengthen culture, collaboration and employee experience.

Skills

Proactive mindset

Strong organizational skills

Discretion with confidential info

Excellent communication skills

People connection & problem solving

Job description

Responsibilities

• Be the organizational engine behind one or more senior leaders
• Own the agenda — anticipate priorities, coordinate meetings, manage travel and ensure everything runs smoothly
• Create clarity — prepare presentations, reports and summaries that help leaders make informed decisions
• Be the communication hub — manage correspondence and ensure messages are handled with professionalism and discretion
• Keep the team aligned — organize meetings, consolidate documents, track action items and support change initiatives
• Bring people together — design and deliver events that connect teams, customers and partners across the globe
• Improve how we work — streamline processes, introduce smarter tools and help colleagues adopt new ways of working
• Support engagement — contribute to initiatives that strengthen culture, collaboration and employee experience

Requirements

• A proactive mindset and strong organizational skills
• Ability to handle confidential information with absolute discretion
• Comfort working in a fast‑moving, international environment
• Excellent communication skills (written and verbal)
• A natural ability to connect people, solve problems and keep things moving

Soft Skills

• proactive mindset
• strong organizational skills
• ability to handle confidential information
• excellent communication skills
• natural ability to connect people
• problem-solving skills