Executive Assistant

Lie Detectors; Brussel Hoofdstad; On-site; EUR 42,000 - 66,000; Full time

Job summary

Lie Detectors in Brussels is seeking an Executive Assistant to manage complex agendas, coordinate meetings for the CEO, the Board and senior staff, and provide high-level administrative support. You will organise international travel, prepare meetings and minutes, and handle billing with a proactive, discreet approach.

You will anticipate CEO needs, collaborate with the wider admin team, and support senior stakeholders in a demanding environment while maintaining professionalism and ownership.

Qualifications

• Several years of experience as an Executive Assistant, preferably in a law firm or consultancy.
• Excellent communication skills.
• Excellent attention to detail.
• Strong organisational and prioritisation skills.
• A proactive, hands-on and solution-oriented mindset.
• The confidence to work with senior stakeholders and demanding personalities.
• A stable career history and a mature professional attitude.
• Integrity, professionalism and a strong sense of ownership.
• A creative and practical approach to problem-solving.
• Excellent English skills with French and/or German.

Responsibilities

• Managing complex agendas and coordinating meetings for the CEO, the Board and senior staff.
• Organising international travel and handling travel arrangements.
• Preparing meetings and taking minutes when required.
• Providing high-level administrative support to the CEO.
• Managing billing and invoicing.
• Anticipating the needs of the CEO and proactively supporting them in their daily activities.
• Collaborating closely with the wider administrative team and providing back-up when needed.

Skills

Executive support

Communication skills

Attention to detail

Organisational skills

Proactive mindset

Stakeholder management

Discretion and professionalism

Problem solving

Integrity and ownership

English proficiency with French/German

Job description

As an Executive Assistant, you will be responsible for:

• Managing complex agendas and coordinating meetings for the CEO, the Board and senior staff.

• Organising international travel and handling travel arrangements.

• Preparing meetings and taking minutes when required.

• Providing high-level administrative support to the CEO.

• Managing billing and invoicing.

• Anticipating the needs of the CEO and proactively supporting them in their daily activities.

• Collaborating closely with the wider administrative team and providing back-up when needed.

You ideally have:

• Several years of experience as an Executive Assistant, preferably within a law firm, consultancy or similarly demanding environment.

• Excellent communication skills

• Excellent attention to detail.

• Excellent organisational and prioritisation skills.

• A proactive, hands-on and solution-oriented mindset.

• The confidence to work with senior stakeholders and demanding personalities.

• A stable career history and a mature professional attitude.

• Integrity, professionalism and a strong sense of ownership.

• A creative and practical approach to problem-solving.

• Excellent English skills with French and/or German.

Above all, you are someone who anticipates, takes initiative and does not need to be micromanaged. You are confident, discreet and comfortable working with demanding personalities. Your personality and ability to build trust with the CEO will be just as important as your experience.