Support & Administration Officer (Grade 1), Building Services

Barwon Health; Geelong; On-site; AUD 70,000 - 82,000; Full time

Benefits offered by this job

Excellent working conditions

Staff wellbeing program

Professional development opportunities

Salary packaging benefits

Living expenses cap

Meals and entertainment cap

Job summary

Barwon Health is seeking a Support and Administration Officer (Grade 1) in Building Services in Geelong. You will perform information processing, data entry, and reception tasks to support a customer-focused team.

The role emphasizes supplier invoice processing, BEIMS data, and providing professional service to staff and contractors, with pathways to development and pro-rata five weeks leave.

Permanent full-time, 80 hours per fortnight, with ADOs and salary packaging opportunities.

Qualifications

• Strong customer service, communication and interpersonal skills.
• Highly developed organisational, planning and time management abilities.
• Ability to work independently and collaboratively, with proactive problem solving.
• Commitment to following workplace policies including OH&S requirements.

Responsibilities

• Process, verify and record supplier and utility invoices for timely payments.
• Provide professional customer service for staff, contractors and stakeholders.
• Maintain BEIMS data, filing systems and statistical reports in line with policies.
• Support day-to-day Building Services operations through reception duties and admin tasks.

Skills

Customer service

Communication

Interpersonal skills

Organisational skills

Tools

BEIMS

Job description

Employment Type

Permanent Full Time

Hours per fortnight

80

Job Category

Administration - Administration Assistant

• Build your career with Victoria's largest regional health service
• Join a supportive, high-performing team making a real community impact
• Permanent full-time role | 80 hours per fortnight | ADOs | five weeks leave (pro-rata) & salary packaging opportunity

About The Role

As the Support and Administration Officer (Grade 1), Building Services you will be responsible for undertaking tasks to ensure a co-ordinated and dynamic customer focused Building Services team and carry out timely and accurate information processing, data entry and quality activities including customer service and reception duties. To provide and facilitate a superior level of customer service and administration support to the Building Services Department and manage, collate, and report on all Accounts Payable functions within the Building Services Department

Key Responsibilities

• Process, verify and record supplier and utility invoices, ensuring accurate and timely payments in accordance with organisational policies and procedures.
• Provide professional customer service by responding to invoice, maintenance, parking and general enquiries from staff, contractors and stakeholders.
• Maintain accurate financial records, BEIMS data, filing systems and statistical reports, ensuring compliance with relevant policies, procedures and contractual obligations.
• Support the effective day-to-day operations of Building Services through reception duties, administrative support, quality improvement and adherence to Barwon Health values, safety and compliance requirements.

What We're Looking For

• Strong customer service, communication and interpersonal skills, with the ability to build effective relationships and manage enquiries professionally.
• Highly developed organisational, planning and time management skills, with the ability to prioritise competing tasks and meet deadlines.
• Ability to work independently and collaboratively, adapt to changing priorities and take a proactive approach to problem-solving.
• High level of integrity, accountability and willingness to learn, with the ability to follow instructions and comply with workplace policies, including Occupational Health and Safety requirements.

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health Staff Benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Diversity and inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people.

Additional Information

If you need adjustments to participate in the recruitment process, please contact us at [e-mail]

All Appointments Are Subject To

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

Application closing date: 3 December 2026

Internal Applicants

If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.

Shortlisting may commence prior to the closing date - early applications are encouraged.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.

Contact

Contact person: Maria Barass

Email: [e-mail]

Phone: [phone]