Administration Officer (Grade 2), Local Health Service Network

Barwon-Health; Geelong; On-site; AUD 55,000 - 68,000; Part time

Benefits offered by this job

Five weeks leave (pro-rata)

Salary packaging

Employee wellbeing program

24/7 Employee Assistance Program

Job summary

Barwon Health is seeking an Administration Officer (Grade 2) to support the Barwon Local Health Service Network (BLHSN) project team in Barwon Health, Geelong. The role provides administrative support to the BLHSN Director and broader team, including scheduling and preparing region-wide meetings, agendas, minutes and reports.

Based primarily at Barwon Health, the role involves some regional travel. A Certificate IV in Business (Administration) or equivalent, plus proficiency in MS Office 365 and

Qualifications

• Certificate IV in Business (Administration) or equivalent administrative experience.
• Strong proficiency in Microsoft Office 365, MS Teams and electronic document management systems.
• High-level written and verbal communication skills; professional correspondence.

Responsibilities

• Maintain Barwon LHSN annual calendar and monitor milestones; coordinate meetings, agendas and minutes.
• Provide high-level administrative and diary support to the Director, Program Manager and STP Coordinator.
• Coordinate reports, publications and correspondence with accurate records management.
• Coordinate HR administration, recruitment, onboarding, travel, events, invoices and office operations.

Skills

MS Office 365

MS Teams

Written communication

Verbal communication

Organisational skills

Confidentiality

Education

Certificate IV in Business (Administration) or equivalent

Tools

Electronic document management

Job description

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Administration Officer (Grade 2), Local Health Service Network

Employment Type - Temporary Part Time

Hours per fortnight -38

Job Category -Administration - Project Support

• Build your career with Victoria’s largest regional health service
• Join a supportive, high-performing team making a real community impact
• Excellent temporary part-time role until 30.11.2028 | 38 hours per fortnight | ADOs | five weeks leave(pro-rata) & salary packaging opportunity

About the role

The Barwon Local Health Service Network (BLHSN) project team, work with the four public health services across the Barwon LHSN region. The team is committed to championing and delivering a range of local and system wide projects. The Administration Officer will provide administrative support to the Barwon LHSN Director and broader team. This includes scheduling and organising region-wide meetings, preparing and writing agendas, minutes, presentations and reports, and supporting the team to develop a coordinated communication plan for the Barwon LHSN region. This position is primarily based within Barwon Health. Some regional travel may be required.

Key responsibilities

• Maintain the Barwon LHSN annual calendar, monitor workplans, track key milestones and deliverables, and coordinate Board and executive meetings, agendas, minutes and action items.
• Build effective relationships with senior leaders, executives and external stakeholders while providing high-level administrative and diary support to the Director, Program Manager and STP Coordinator.
• Coordinate the preparation of reports, publications and correspondence, ensuring accuracy and professional presentation, while maintaining effective electronic records and information management systems.
• Coordinate HR administration, recruitment and onboarding, travel arrangements, workshops and events, invoice processing, office resources and general office operations.

What we’re looking for

• Certificate IV in Business (Administration) or equivalent administrative experience, with strong proficiency in Microsoft Office 365, MS Teams and electronic document management systems.
• High-level written and verbal communication skills, with the ability to prepare professional correspondence and documentation and build effective working relationships.
• Strong organisational skills, attention to detail and the ability to coordinate competing priorities, meetings, workshops, schedules and key deliverables accurately and efficiently.
• Ability to work independently and collaboratively, exercise sound judgement, maintain confidentiality, demonstrate initiative and adapt to changing priorities and demands.

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people.

Working with Children Check (if applicable)

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.