Administration Officer (Grade 2), Local Health Service Network

Barwon Health; Geelong; On-site; AUD 52,000 - 78,000; Part time

Benefits offered by this job

Five weeks leave (pro-rata)

Salary packaging

Employee Assistance Program 24/7

Living expenses cap $9,010

Meals and entertainment cap $2,650

Job summary

Barwon Health in Geelong is seeking an Administration Officer (Grade 2) to support the Barwon LHSN Director and team with calendar management, agendas, minutes and reports. You will help develop a coordinated communications plan for the Barwon LHSN region and support region-wide meetings and events.

Based primarily at Barwon Health, the role offers flexible temporary part-time arrangements (38 hours per fortnight), salary packaging options and a supportive, high-performing team dedicated to

Qualifications

• Certificate IV in Business (Administration) or equivalent administrative experience.
• Strong proficiency in Microsoft Office 365, MS Teams and electronic document systems.
• Excellent written communication and professional correspondence skills.
• Experience in HR administration, recruitment and onboarding processes.

Responsibilities

• Maintain the Barwon LHSN annual calendar and coordinate Board and executive meetings, agendas, minutes and action items.
• Provide high-level admin support to the Director, Program Manager and STP Coordinator, including diary management.
• Coordinate preparation of reports, publications and correspondence with professional presentation and accurate records.
• Coordinate HR administration, travel, workshops/events, invoice processing and general office operations.

Skills

MS Office 365

MS Teams

Document management

Written communication

Organisational skills

Education

Certificate IV in Business (Administration)

Tools

Electronic document management systems

Job description

Administration Officer (Grade 2), Local Health Service Network

• Build your career with Victoria’s largest regional health service
• Join a supportive, high-performing team making a real community impact
• Excellent temporary part-time role until 30.11.2028 | 38 hours per fortnight | ADOs | five weeks leave(pro-rata) & salary packaging opportunity

About the role

The Barwon Local Health Service Network (BLHSN) project team, work with the four public health services across the Barwon LHSN region. The team is committed to championing and delivering a range of local and system wide projects. The Administration Officer will provide administrative support to the Barwon LHSN Director and broader team. This includes scheduling and organising region-wide meetings, preparing and writing agendas, minutes, presentations and reports, and supporting the team to develop a coordinated communication plan for the Barwon LHSN region. This position is primarily based within Barwon Health. Some regional travel may be required.

Key responsibilities

• Maintain the Barwon LHSN annual calendar, monitor workplans, track key milestones and deliverables, and coordinate Board and executive meetings, agendas, minutes and action items.
• Build effective relationships with senior leaders, executives and external stakeholders while providing high-level administrative and diary support to the Director, Program Manager and STP Coordinator.
• Coordinate the preparation of reports, publications and correspondence, ensuring accuracy and professional presentation, while maintaining effective electronic records and information management systems.
• Coordinate HR administration, recruitment and onboarding, travel arrangements, workshops and events, invoice processing, office resources and general office operations.

What we’re looking for

• Certificate IV in Business (Administration) or equivalent administrative experience, with strong proficiency in Microsoft Office 365, MS Teams and electronic document management systems.
• High-level written and verbal communication skills, with the ability to prepare professional correspondence and documentation and build effective working relationships.
• Strong organisational skills, attention to detail and the ability to coordinate competing priorities, meetings, workshops, schedules and key deliverables accurately and efficiently.
• Ability to work independent and collaboratively, exercise sound judgement, maintain confidentiality, demonstrate initiative and adapt to changing priorities and demands.

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people.

Additional information

All appointments are subject to:

Satisfactory Police Record Check

Immunisation Status Clearance

Working with Children Check (if applicable)