Service Coordinator & Administrator — Own the Daily Schedule (Sydney)

Ozora Electrical & Renewable Energy; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Ozora Electrical & Renewable Energy is seeking an organised, customer-focused Scheduling Administrator to support our Sydney field team. You will coordinate daily schedules, manage enquiries and handle bookings, ensuring smooth operation of the branch.

Reporting to the Service Manager, you’ll oversee paperwork, purchase orders, and contractor coordination from first enquiry through to invoicing, while upholding WHS and compliance records.

Qualifications

• Strong organisational skills and attention to detail.
• Friendly, clear communication and a helpful approach.
• Initiative, reliability and ability to manage changing priorities.
• Confidence using computers and sound numeracy.
• Experience in administration, scheduling or customer service.
• Familiarity with simPRO is a bonus, but not essential.

Responsibilities

• Run the daily schedule and allocate jobs for the Sydney field team.
• Handle calls, emails and bookings; keep customers informed.
• Check purchase orders and job requirements; follow client procedures.
• Manage jobs in simPRO and prepare completed work for invoicing.
• Arrange materials, raise purchase orders and coordinate contractors.
• Coordinate solar paperwork, network applications and handover documents.
• Keep the office running smoothly; maintain WHS and compliance records.

Skills

Organization

Communication

Initiative

Computer literacy

Time management

Attention to detail

Customer service

Tools

simPRO

Job description

Ozora Electrical & Renewable Energy is seeking an organised, customer-focused Scheduling Administrator to support our Sydney field team. You will coordinate daily schedules, manage enquiries and handle bookings, ensuring smooth operation of the branch.

Reporting to the Service Manager, you’ll oversee paperwork, purchase orders, and contractor coordination from first enquiry through to invoicing, while upholding WHS and compliance records.