Senior Bid Coordinator

Design & Build Recruitment; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work

Work–life balance

Career development

Australian bid exposure

Mentor leadership team

Professional development

Job summary

Design & Build Recruitment in Sydney is seeking a Senior Bid Coordinator to join the Business Development and Pursuits team. You will coordinate multiple bids, drive schedules, and translate technical content into client-focused responses.

You will collaborate with senior stakeholders, edit and format submissions, and contribute to bid strategy while maintaining strong quality control and document management. Hybrid work supports work-life balance in Australia.

Qualifications

• 3+ years in bid coordination, tender management, pursuits or BD support.
• Experience in consulting, engineering, construction, architecture or related sectors.
• Excellent attention to detail and document management.
• Strong editing, proofreading and formatting capabilities.
• Advanced MS Word skills and proficiency across Office suite.
• Experience with InDesign or similar document production tools.

Responsibilities

• Coordinate and manage multiple bids, tenders and proposals end-to-end.
• Develop submission schedules and drive accountability across stakeholders.
• Collaborate with technical experts to translate content for responses.
• Review and proofread content for accuracy and consistency.
• Format professional submission documents using templates and branding.
• Support bid strategy, win themes and pursuit planning.
• Coordinate inputs with internal stakeholders, partners and subconsultants.
• Maintain bid libraries, templates and case studies.
• Track bid activity and report on progress and outcomes.
• Contribute to broader BD initiatives and marketing collateral when needed.

Skills

Bid coordination

Tender management

Pursuits support

Stakeholder management

Attention to detail

Editing & proofreading

Document formatting

Communication skills

Time management

Tools

Microsoft Word

Adobe InDesign

Office 365

Job description

Design & Build Recruitment – Sydney CBD NSW

Our client is a employee-focused professional services consultancy with a long-standing reputation for delivering complex projects across the built environment. Due to continued growth, they are seeking a Senior Bid Coordinator to join their collaborative Business Development and Pursuits team in Sydney.

Key Responsibilities

• Coordinate and manage multiple concurrent bids, tenders and proposals from initiation through to submission.
• Develop submission schedules, coordinate inputs and drive accountability across stakeholders.
• Work closely with technical experts to gather information and translate complex content into clear, client-focused responses.
• Review, edit and proofread content to ensure accuracy, consistency and quality.
• Format and produce professional submission documents using corporate templates and branding guidelines.
• Support bid strategy development, win theme workshops and pursuit planning activities.
• Liaise with internal stakeholders, partners and subconsultants to secure timely inputs.
• Maintain and enhance bid libraries, templates, case studies and supporting content.
• Track bid activity and provide reporting on submission progress and outcomes.
• Contribute to broader business development initiatives and marketing collateral where required.

Our client is a employee-focused professional services consultancy with a long-standing reputation for delivering complex projects across the built environment. Due to continued growth, they are seeking a Senior Bid Coordinator to join their collaborative Business Development and Pursuits team in Sydney.

Key Responsibilities

• Coordinate and manage multiple concurrent bids, tenders and proposals from initiation through to submission.
• Develop submission schedules, coordinate inputs and drive accountability across stakeholders.
• Work closely with technical experts to gather information and translate complex content into clear, client-focused responses.
• Review, edit and proofread content to ensure accuracy, consistency and quality.
• Format and produce professional submission documents using corporate templates and branding guidelines.
• Support bid strategy development, win theme workshops and pursuit planning activities.
• Liaise with internal stakeholders, partners and subconsultants to secure timely inputs.
• Maintain and enhance bid libraries, templates, case studies and supporting content.
• Track bid activity and provide reporting on submission progress and outcomes.
• Contribute to broader business development initiatives and marketing collateral where required.

About You

You will be a highly organised and proactive bid professional who enjoys working with a broad range of stakeholders and can confidently keep pursuits moving forward.

You’ll likely bring:

• 3+ years' experience in bid coordination, tender management, proposals, pursuits or business development support.
• Experience within consulting, engineering, construction, architecture, infrastructure, professional services or a related sector.
• Exceptional attention to detail and document management skills.
• Strong editing, proofreading and formatting capabilities.
• Advanced Microsoft Word skills and proficiency across the Microsoft Office suite.
• Experience using Adobe InDesign or similar document production tools.
• Confidence engaging with senior technical stakeholders and challenging deadlines when required.
• Outstanding organisational skills with the ability to manage high submission volumes.
• Excellent written and verbal communication skills.

What’s in it for you

• Hybrid working arrangements with 3 days in the office.
• A genuine focus on work-life balance.
• Exposure to a wide variety of bids and pursuits across Australia.
• Direct access to experienced bid and business development professionals who are invested in your development.
• Opportunities to grow into bid writing and strategic pursuits management.
• A collaborative, approachable leadership team.
• Ongoing professional development and career progression opportunities.
• The chance to work on projects that shape communities, cities and critical infrastructure.