Bid Coordinator | Bid Management

The Epiphany Group; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

TheEpiphany Group in Australia is seeking a Bid Coordinator to independently manage end-to-end bid processes, coordinating with operations to secure major projects and drive growth.

The role suits someone who enjoys managing submissions, engaging with multiple stakeholders and delivering competitive bids for civil construction, infrastructure or engineering projects.

Qualifications

• Experience as Sales Coordinator, Bid Coordinator, Tender Coordinator, Proposal Coordinator or similar.
• Experience in Civil Construction, Infrastructure or Engineering industries preferred.
• Experience using CRM systems and Microsoft Office suite.
• Ability to manage multiple deadlines and competing priorities.

Responsibilities

• Coordinate and prepare Requests for Quotations, tenders and business submissions.
• Monitor tender portals, inboxes and client enquiries.
• Manage tender documentation and document control.
• Liaise with Planning and Operations to gather pricing and resources.
• Maintain CRM data and track opportunities in the sales pipeline.
• Follow up quotations and record outcomes.
• Support sales meetings, reports and meeting minutes.
• Coordinate new client account setup and internal handovers.
• Support Business Development Manager with day-to-day activities.
• Contribute to continuous improvement of BD systems and processes.

Skills

CRM proficiency

Deadline management

Stakeholder engagement

Autonomous working

Attention to detail

Tools

CRM systems

MS Office Suite

Job description

This opportunity is open to candidates currently residing in Australia or those who hold valid Australian working rights.

Our client in the construction industry is seeking a Bid Coordinator who is confident managing the end-to-end bid process independently to join their expanding team.

Role Overview

The Bid Coordinator position will coordinate tender submissions, collaborate with operational leaders across the business and play a direct role in securing major projects that drive the company's continued growth.

This role is ideal for someone who enjoys coordinating submissions, engaging with multiple stakeholders and delivering bids that help secure major projects.

Key Responsibilities

• Coordinate and prepare Requests for Quotations, tenders and business submissions.
• Monitoring tender portals, business development inboxes and client enquiries.
• Managing tender documentation and maintaining accurate document control.
• Liaising with Planning and Operations to gather pricing and resource information.
• Maintaining CRM data and tracking opportunities through the sales pipeline.
• Following up submitted quotations and recording outcomes.
• Supporting sales meetings, preparing reports and meeting minutes.
• Coordinating new client account setup and internal handovers.
• Supporting the Business Development Manager with day-to-day sales activities.
• Contribute to the continuous improvement of business development systems and processes.

Qualifications and Experience

• Previous experience as a Sales Coordinator, Bid Coordinator, Tender Coordinator, Proposal Coordinator or similar.
• Experience within the Civil Construction, Infrastructure or Engineering industries is preferred.
• Experience using CRM systems and Microsoft Office suite.
• The ability to manage multiple deadlines and competing priorities.
• Exceptional attention to detail and document management skills.
• A proactive approach with the ability to work autonomously.
• A continuous improvement mindset with a willingness to learn.