Bid Coordinator

Stellar Recruitment Pty; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Stellar Recruitment Pty is seeking a motivated Bid & Submissions Coordinator to join a growing team in Sydney. Take ownership of the submissions process and help deliver high-quality bids, tenders and proposals.

You'll work with internal stakeholders to gather information, meet deadlines and continually improve submission templates and processes in a collaborative environment. This is an excellent chance to advance your career and make a real impact across diverse projects.

Qualifications

• Previous experience in bid coordination, submissions, tenders or proposal preparation.
• Strong written communication, proofreading and document formatting skills.
• Minimum of 5 years post-graduate experience OR 5 years industry-related experience/experience in a similar role.
• Experience in civil construction (highly regarded).
• High attention to detail and a commitment to producing quality work.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong stakeholder management and communication skills.

Responsibilities

• Coordinate the end-to-end preparation and submission of bids, tenders and proposals.
• Work collaboratively with internal stakeholders to gather relevant information and meet submission deadlines.
• Prepare, format, edit and review professional submission documents.
• Ensure all submissions meet client requirements, quality standards and deadlines.
• Manage multiple submissions simultaneously while maintaining a high level of accuracy.
• Maintain and update submission templates, content libraries and supporting documentation.
• Identify opportunities to streamline processes and improve submission quality.

Skills

Bid coordination

Stakeholder management

MS Office proficiency

Attention to detail

Communication skills

Job description

About the Opportunity

An exciting opportunity has become available for a motivated and detail-oriented Bid & Submissions Coordinator to join a growing team based in Sydney.

This role is ideal for someone looking to take the next step in their career, take ownership of the submissions process and make a genuine impact.

Working closely with key stakeholders, you'll play an important role in coordinating and delivering high-quality bids, tenders and proposals. You'll have the opportunity to contribute fresh ideas, improve processes and further develop your skills in a collaborative environment.

Key Responsibilities

• Coordinate the end-to-end preparation and submission of bids, tenders and proposals.
• Work collaboratively with internal stakeholders to gather relevant information and meet submission deadlines.
• Prepare, format, edit and review professional submission documents.
• Ensure all submissions meet client requirements, quality standards and deadlines.
• Manage multiple submissions simultaneously while maintaining a high level of accuracy.
• Maintain and update submission templates, content libraries and supporting documentation.
• Identify opportunities to streamline processes and improve submission quality.

About You We're looking for someone who is organised, proactive and confident taking ownership of their work.

Ideally, you will bring:

• Previous experience in bid coordination, submissions, tenders or proposal preparation.
• Strong written communication, proofreading and document formatting skills.
• Minimum of 5 years post-graduate experience OR 5 years industry-related experience/experience in a similar role
• Experience in civil construction (highly regarded)
• High attention to detail and a commitment to producing quality work.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong stakeholder management and communication skills.

What's on Offer?

• Opportunity to take ownership of your work and make a meaningful contribution.
• Career development and opportunities to build on your existing experience.
• A collaborative and supportive team environment.
• Exposure to a variety of projects and stakeholders.
• The chance to contribute ideas and improve existing processes.
• Great career growth opportunity