Bid Writer & Coordinator

Programmed Maintenance Services; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

Programmed Maintenance Services – Sydney NSW is seeking an experienced Bid Writer & Coordinator to turn complex information into clear, persuasive bids and coordinate submissions across Australia and New Zealand. You’ll work with the Bid Manager and with sales teams, operational leaders and subject matter experts to build strong responses and a library of content that makes future bids stronger.

This role would suit an experienced coordinator or developing bid writer to build their capability

Qualifications

• Experience crafting clear, persuasive responses for tenders and proposals.
• Ability to coordinate inputs from multiple stakeholders and manage deadlines.
• Proven writing, editing and content development capabilities.

Responsibilities

• Draft clear, tailored responses for tenders, proposals and expressions of interest.
• Coordinate tender requirements, inputs, deadlines, approvals and supporting documentation.
• Support the day-to-day administration of the Bids Team, including managing the team inbox, maintaining bid information and updating relevant systems and platforms, reporting and submission lodgement.
• Prepare and format professional bid documents, templates and presentations, and create graphics and other visual content to support submissions.
• Proofread and edit content for clarity, consistency, accuracy and tone.
• Maintain and improve our Knowledge Management Library, including bid content, case studies, templates and graphics.
• Identify opportunities to improve how we write, coordinate and deliver bids.

Skills

Strong writing

Proofreading

Organisation

Canva

Microsoft 365

CRM platforms

Stakeholder coordination

Content development

AI tools

Bid/tender experience

Education

Degree in Communications/Journalism/Marketing/Business or related

Tools

Canva

Microsoft 365

CRM platforms

Job description

Programmed Maintenance Services – Sydney NSW

We’re looking for a Bid Writer & Coordinator who enjoys turning complex information into clear, persuasive content and bringing structure to busy projects.

Working alongside our Bid Manager and with sales teams, operational leaders and subject matter experts, you’ll contribute to tenders and proposals for customers across Australia and New Zealand. You’ll help develop compelling responses, coordinate submissions and build a library of content that makes future bids stronger.

This is an opportunity for an experienced coordinator or developing bid writer to build their capability across the full proposal lifecycle, combining writing and content development with the practical coordination and administration that keeps bids moving.

You’ll work with the Bid Manager to understand priorities and coordinate inputs from people across the business. You’ll be comfortable asking questions, following up information and turning operational and technical detail into a clear response that demonstrates value to the customer.

Key Responsibilities

• Draft clear, tailored responses for tenders, proposals and expressions of interest.
• Coordinate tender requirements, inputs, deadlines, approvals and supporting documentation.
• Support the day-to-day administration of the Bids Team, including managing the team inbox, maintaining bid information and updating relevant systems and platforms, reporting and submission lodgement.
• Prepare and format professional bid documents, templates and presentations, and create graphics and other visual content to support submissions.
• Proofread and edit content for clarity, consistency, accuracy and tone.
• Maintain and improve our Knowledge Management Library, including bid content, case studies, templates and graphics.
• Identify opportunities to improve how we write, coordinate and deliver bids.

About You

This role would suit an experienced Bid Coordinator, Junior Bid Writer, Proposal Coordinator or similar professional looking to develop their writing capability while gaining broader experience across the tender lifecycle.

What you’ll bring

• Strong writing, comprehension, proofreading and editing skills.
• Excellent organisation and attention to detail, with the ability to work across multiple deadlines.
• Confidence coordinating stakeholders and following up information and actions.
• Strong digital capability, including Microsoft 365 and CRM platforms.
• Ability to create professional documents, presentations, graphics and visual content, including experience using Canva or similar design tools.
• Confident use of generative AI tools to support research, drafting, editing and content development.
• Previous experience in bids, tenders, proposals, communications or a related environment.
• A degree in Communications, Journalism, Marketing, Business or a related discipline is required. Equivalent professional experience in bid writing, proposal development, technical writing or a similar role may be considered
• Advanced graphic design or document/presentation design skills, including the ability to develop polished infographics and visual bid content.
• Experience within recruitment, labour hire, workforce solutions or a similar services environment.
• Experience with AI agents, automation or advanced Microsoft Copilot functionality.

Our Commitment

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate. We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities. If flexibility would support your success in this role, we encourage you to apply.