Bid Coordinator

Renascent Pty Ltd; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Inclusive culture

Landmark projects

Paid Leave

Annual bonus

Wellbeing programs

Job summary

Renascent Pty Ltd in Melbourne is seeking an experienced Bid Coordinator to join our team reporting to the Bid Manager. You will drive end-to-end tender submissions, coordinate stakeholders, and ensure submissions meet quality and compliance standards.

Ideal candidates have formal qualifications in Business/Marketing/Communications, at least 2 years bid/tender experience (Construction industry preferred), and strong InDesign and Microsoft Office skills to produce compelling proposals.

Qualifications

• Formal qualifications in Business, Marketing, or Communications.
• Minimum 2 years of bid and tender coordination experience.
• Experience in the Construction industry preferred.

Responsibilities

• Coordinate end-to-end tender submissions with timelines and stakeholders.
• Draft, edit, and format tender content to ensure clarity and compliance.
• Prepare post-tender presentations and supporting documents.
• Assist with EOIs and capability statements.
• Maintain certificates, licenses, and prequalification materials for tenders.
• Produce project files, case studies, and staff CV data sheets for tenders.

Skills

Communication skills

Attention to detail

Stakeholder management

Education

Related field degree (Business/Marketing/Communications)

Tools

InDesign

Microsoft Office

Job description

We are seeking an experienced and proactive Bid Coordinator to join our Melbourne team, reporting to the Bid Manager. This exciting opportunity will require someone with a sense of creativity to deliver high quality bid management services and administrative support.

Your responsibilities and duties:

• Coordinate end-to-end tender submissions, including establishing timelines, engaging internal stakeholders, and facilitating bid workshops and review meetings.
• Research, draft, compile, edit, and format high-quality tender content to ensure submissions are clear and compliant.
• Prepare and coordinate post-tender presentations and supporting documentation for both internal debriefs and external client engagements.
• Assistance with Expressions of Interest (EOI) and Capability statement documents.
• Maintain currency of the following documentation for EOI and Tenders - certificates, compliance letters, licenses and prequalification materials.
• Production of project files, case studies and staff CV data sheets for Tender purposes.

The Ideal Candidate:

• Formal qualifications in a related field (Business, Marketing, Communications)
• Minimum 2 years solid experience coordinating bids and tenders, preferably in the Construction industry
• Excellent attention to detail with a high degree of accuracy
• Advanced knowledge of InDesign and the Microsoft Office suite
• Excellent communication and interpersonal skills
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Demonstrated ability to manage multiple priorities simultaneously and consistently meet tight deadlines.

What we offer:

• Inclusive culture: Be part of our people-first culture; Great Place to Work 2024 & 2025 Certified
• Landmark projects: Work on exciting and impactful projects, with a consistent and growing project pipeline
• Paid Leave: Various paid leave options to support work-life balance
• Bonus: Company-wide annual bonus scheme
• Wellbeing: The business offers a range of valuable benefits designed to enhance employee well-being and support their professional growth