Property & Facilities Coordinator — Perth

Jones Lang LaSalle Incorporated; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Job summary

Jones Lang LaSalle Incorporated is seeking a Property and Facilities Assistant in Perth, WA, to support the Operations Manager with budgets, reports, and contract administration. You will coordinate maintenance, track arrears, and maintain tenant relationships in a busy portfolio.

You will use PAMS/Evolution and MS Office to streamline processes, prepare cost recoveries, and ensure timely invoicing. A collaborative team environment and government-owned client exposure are desirable.

Qualifications

• Demonstrated experience in property management, facilities coordination, or a similar administrative support role.
• Strong financial literacy with ability to prepare budgets, process invoices, and manage accounts.
• Proficiency with property management systems (PAMS experience highly regarded) and Microsoft Office Suite, particularly Excel.

Responsibilities

• Support the Operations Manager in preparing budgets, outgoings recoveries, forecasts, and performance graphs.
• Prepare comprehensive monthly reports with portfolio performance and operational metrics.
• Issue purchase orders and establish contracts within PAMS, maintaining records and compliance.
• Monitor rental arrears and pursue outstanding payments while protecting cash flow.
• Assist with rent reviews, including fixed increases and CPI adjustments.
• Code creditor tax invoices and respond to tenant queries professionally.
• Produce tenant tax invoices and reconciliations across the portfolio.
• Coordinate contractor inductions, site access, and maintenance tasks through Evolution.
• Coordinate and minute monthly tenant meetings with professional follow-up.

Skills

Property management

Facilities coordination

Administrative support

Financial literacy

Excel

MS Office

Communication

Tools

PAMS

Evolution

Microsoft Office

Job description

Jones Lang LaSalle Incorporated is seeking a Property and Facilities Assistant in Perth, WA, to support the Operations Manager with budgets, reports, and contract administration. You will coordinate maintenance, track arrears, and maintain tenant relationships in a busy portfolio.

You will use PAMS/Evolution and MS Office to streamline processes, prepare cost recoveries, and ensure timely invoicing. A collaborative team environment and government-owned client exposure are desirable.