Facilities Operations Coordinator

DAF-Jones Lang LaSalle (WA) Pty Ltd; Perth; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave 18 weeks

Private health insurance

Social club

Employee assistance program

EV car lease

Career opportunities Australia #1 CRE

Premium offices

Job summary

JLL in Perth is seeking a Facilities Support Coordinator to ensure seamless day-to-day operations across managed facilities and safe, compliant workplaces. You will coordinate moves, visitor access, billing, and contractor oversight while working with suppliers and internal teams to exceed KPIs.

A minimum of one year in administration or facilities support is required, with strong Microsoft Office skills and a proactive, professional approach.

Qualifications

• Minimum one year of experience in administration or facilities support roles.
• Strong customer service orientation with a proactive and professional approach.
• Excellent interpersonal and communication skills.
• Proficient in Word, Excel and Outlook.
• Ability to prioritise workload and manage multiple projects in a fast-paced environment.
• Self-motivated and capable of working independently while contributing to the team.
• Flexibility to respond to changing requirements and situations.
• Experience in corporate facilities management or business support is preferred.

Responsibilities

• Coordinate end-to-end office moves for relocations and new hires, including physical moves and equipment setup.
• Manage visitor access, security procedures, and inductions with accurate records.
• Oversee billing and supplier invoices, ensuring accuracy and regulatory compliance.
• Conduct routine floor walks to identify maintenance needs and coordinate repairs.
• Monitor inventory of stationery and supplies to balance cost and availability.
• Ensure workplace safety by managing permits, incidents, and OH&S compliance.
• Administer security access requests and space management for shared areas.
• Learn new workorder and compliance software to streamline operations.
• Identify cost-saving opportunities and drive continuous improvement initiatives.

Skills

Customer service

Interpersonal skills

MS Office

Multitasking

Independent worker

Tools

Work order systems

Compliance software

Job description

JLL in Perth is seeking a Facilities Support Coordinator to ensure seamless day-to-day operations across managed facilities and safe, compliant workplaces. You will coordinate moves, visitor access, billing, and contractor oversight while working with suppliers and internal teams to exceed KPIs.

A minimum of one year in administration or facilities support is required, with strong Microsoft Office skills and a proactive, professional approach.