Project Support Officer

Department of Transport and Main Roads QLD; Mackay Regional; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangements

Job summary

Department of Transport and Main Roads QLD in Mackay seeks a permanent, full-time AO3 Project Support Officer to join Program Delivery and Operations. You will provide day-to-day operational support, manage project information, and work with multiple software and databases to ensure records meet governance requirements.

Key duties include coordinating document control, maintaining project databases, assisting with procurement and tender documentation, arranging meetings, travel and events,

Qualifications

• We are looking for a highly organized individual with clear communication skills and the ability to manage several priorities and deadlines.

Responsibilities

• Coordinating document control, records and requests for information.
• Maintaining project databases, documentation and accurate data.
• Assisting with procurement and tender documentation and records.
• Coordinating meetings and preparing reports and correspondence.
• Organising travel, events, room bookings and catering.
• Reconciling financial transactions, including corporate credit card payments.
• Assisting with fleet management.
• Building effective relationships with internal and external stakeholders.
• Helping improve local work practices to meet project office and compliance needs.

Job description

Department of Transport and Main Roads QLD - Mackay QLD

Transport and Main Roads is seeking a permanent, full-time AO3 Project Support Officer to join Program Delivery and Operations in Mackay. The Central Queensland Region delivers and maintains transport infrastructure across a large and diverse area and this role provides the reliable administrative support our project teams need to deliver their work effectively.

In this varied role, you will manage project information and provide day-to-day operational support. You will work with a broad range of software, information management systems and databases, while ensuring records and processes meet departmental policies, legislation and governance requirements.

Key responsibilities include:

• Coordinating document control, records and requests for information.
• Maintaining project databases, documentation and accurate data.
• Assisting with procurement and tender documentation and records.
• Coordinating meetings and preparing reports and correspondence.
• Organising travel, events, room bookings and catering.
• Reconciling financial transactions, including corporate credit card payments.
• Assisting with fleet management.
• Building effective relationships with internal and external stakeholders.
• Helping improve local work practices to meet project office and compliance needs.

What you will bring:

We are looking for someone who is highly organised, adaptable and comfortable managing several priorities and deadlines. You will bring strong computer and information management skills, clear communication, and experience supporting procurement, contract administration or documentation in a project or program environment.

Why join us?

• Permanent, full-time employment with flexible work arrangements.
• Superannuation and leave loading benefits.
• Varied work that supports transport infrastructure delivery across Central Queensland.
• A supportive, inclusive workplace that encourages career growth and development.
• A strong focus on maintaining a healthy work-life balance.