Project & Site Operations Coordinator

Cosmo Cranes Group Pty Ltd; Sydney; On-site; AUD 40,000 - 60,000; Full time

Job summary

Cosmo Cranes Group Pty Ltd in Sydney is seeking a motivated Support Administrator to work with the Project Manager and Allocator, ensuring smooth daily operations in the Mobile Cranes division.

You will handle docket coding, allocations, project setup, NHVR compliance, document distribution, client liaison and admin support, thriving in a fast-paced environment and delivering accurate, timely results.

Qualifications

• Strong attention to detail and accuracy required.
• Proficient with Excel and Microsoft Office suite.
• Excellent written and verbal communication skills.
• Able to work independently and within a team.
• Strong initiative and problem-solving mindset.
• Excellent organisational and time-management abilities.
• Ability to prioritise in a fast-moving environment.
• Confident in building client relationships.

Responsibilities

• Review and code daily dockets in preparation for invoicing.
• Allocate personnel to jobs using Assignar.
• Set up new projects across Assignar and S:Drive.
• Maintain service schedules and NHVR requirements.
• Maintain the daily allocations board.
• Distribute daily site documentation.
• Liaise with clients to confirm jobs, lift requirements and site setup.
• Provide administrative support across the business.
• Update and maintain personnel records in Assignar.

Skills

Attention to detail

Excel skills

Microsoft Office

Written and verbal communication

Initiative

Teamwork

Organisational skills

Time management

Tools

Assignar

S:Drive

Job description

Cosmo Cranes Group Pty Ltd in Sydney is seeking a motivated Support Administrator to work with the Project Manager and Allocator, ensuring smooth daily operations in the Mobile Cranes division.

You will handle docket coding, allocations, project setup, NHVR compliance, document distribution, client liaison and admin support, thriving in a fast-paced environment and delivering accurate, timely results.