Construction Project Administrator & Site Coordination

Manpower Australia; Rockhampton Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Manpower Australia is seeking a highly organised Project Administrator to support major construction and infrastructure projects across Queensland. You will assist with document control, procurement, mobilisation and workforce coordination, reporting to the Project Administrator/Business Lead, and collaborate with project managers, site personnel and subcontractors to ensure timely delivery.

This role blends office-based administration with on-site engagement, offering exposure to Ariba

Qualifications

• Experience as a Project Administrator or Site Administrator in construction or infrastructure.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Excel, Word and Outlook.
• Experience with procurement systems (Ariba) is advantageous.
• Willingness to travel to project sites.

Responsibilities

• Raise, track and reconcile Purchase Orders using the Ariba system.
• Process invoices and assist with project cost tracking and reporting.
• Coordinate supplier engagement, obtain quotations and issue purchase orders.
• Manage project documentation, records, registers and filing systems.
• Scan, upload and maintain project documentation including SWMS, inductions and compliance records.
• Support subcontractor compliance activities, including licences, qualifications and tickets.
• Assist with onboarding, mobilisation and induction requirements for employees and subcontractors.
• Coordinate travel, accommodation, vehicle hire and mobilisation arrangements for project personnel.
• Provide administrative support to SHEQ activities.
• Liaise with stakeholders, site teams, suppliers and subcontractors to support project delivery.
• Maintain project trackers and provide general administrative support across multiple projects.

Skills

Organisational skills

Attention to detail

Communication skills

Autonomous worker

Tools

Microsoft Excel

Microsoft Word

Outlook

Ariba

Job description

Manpower Australia is seeking a highly organised Project Administrator to support major construction and infrastructure projects across Queensland. You will assist with document control, procurement, mobilisation and workforce coordination, reporting to the Project Administrator/Business Lead, and collaborate with project managers, site personnel and subcontractors to ensure timely delivery.

This role blends office-based administration with on-site engagement, offering exposure to Ariba