Project Administrator

Cosmo Cranes Group Pty Ltd; Sydney; On-site; AUD 40,000 - 60,000; Full time

Job summary

Cosmo Cranes Group Pty Ltd in Sydney is seeking a motivated Support Administrator to work with the Project Manager and Allocator, ensuring smooth daily operations in the Mobile Cranes division.

You will handle docket coding, allocations, project setup, NHVR compliance, document distribution, client liaison and admin support, thriving in a fast-paced environment and delivering accurate, timely results.

Qualifications

• Strong attention to detail and accuracy required.
• Proficient with Excel and Microsoft Office suite.
• Excellent written and verbal communication skills.
• Able to work independently and within a team.
• Strong initiative and problem-solving mindset.
• Excellent organisational and time-management abilities.
• Ability to prioritise in a fast-moving environment.
• Confident in building client relationships.

Responsibilities

• Review and code daily dockets in preparation for invoicing.
• Allocate personnel to jobs using Assignar.
• Set up new projects across Assignar and S:Drive.
• Maintain service schedules and NHVR requirements.
• Maintain the daily allocations board.
• Distribute daily site documentation.
• Liaise with clients to confirm jobs, lift requirements and site setup.
• Provide administrative support across the business.
• Update and maintain personnel records in Assignar.

Skills

Attention to detail

Excel skills

Microsoft Office

Written and verbal communication

Initiative

Teamwork

Organisational skills

Time management

Tools

Assignar

S:Drive

Job description

An exciting opportunity has become available within our Mobile Cranes division for a motivated and highly organised Support Administrator. Working closely with our Project Manager and Allocator, you will play a critical role in supporting the smooth and efficient delivery of our daily operations. This is a fast-paced and varied position suited to someone who thrives on being organised, enjoys solving problems and takes pride in getting things done.

Key responsibilities

• Understanding, reviewing and coding daily dockets in preparation for invoicing
• Allocating personnel to jobs using Assignar
• Setting up new projects across Assignar and S:Drive
• Maintaining service schedules and NHVR requirements
• Maintaining the daily allocations board
• Distributing daily site documentation
• Liaising with clients to confirm jobs, lift requirements and site set-up locations
• Providing administrative support to other personnel across the business
• Updating and maintaining personnel records through Assignar

About you

• Exceptional attention to detail and a strong commitment to accuracy
• Intermediate to Advanced Excel skills
• Strong experience across the Microsoft Office suite
• Excellent written and verbal communication skills
• Strong initiative, determination and a genuine desire to get things done
• The ability to work effectively both independently and as part of a team
• Excellent organisational and time-management skills
• The ability to prioritise competing demands in a fast-moving environment
• Confidence building and maintaining strong professional relationships with clients and personnel

About us

Established in 2003, Cosmo Cranes is a proudly Australian family-owned and operated group with a strong reputation for delivering reliable, professional and modern crane solutions. Our group comprises four specialist divisions, working together to provide comprehensive materials-handling solutions across industrial, multi-storey and high-rise construction projects. Our success is built on our people, our equipment and, most importantly, the strong relationships we have developed with our clients and industry partners.