Global Projects Operations Administrator

Quadconnect; Sydney; On-site; AUD 77,000 - 104,000; Full time

Job summary

QuadConnect is seeking an organised, proactive Operations Administrator in Sydney, NSW. This full-time, on-site role supports project and leadership teams with workforce coordination, travel, records, and facilities.

You’ll work closely with engineers, project managers and leadership to keep operations running smoothly and efficiently. Responsibilities include scheduling, travel management, documentation, and coordinating internal communications.

Qualifications

• Experience in administration, operations or a similar role.
• Excellent organisational skills and ability to manage multiple priorities.
• Clear, friendly communication and interpersonal skills.
• Accurate and detail-oriented with confidentiality.
• Proactive problem-solver and initiative-taker.

Responsibilities

• Manage general correspondence with staff, visitors, clients and contractors.
• Direct enquiries to the right person quickly.
• Liaise with contacts across multiple locations globally.
• Organise meetings, agendas and diaries.
• Coordinate domestic and overseas travel for project teams, including flights, accommodation and visas.
• Keep the team’s leave and travel calendar up to date.
• Monitor and order office supplies; manage office equipment.
• Support onboarding new staff from equipment setup to inductions.
• Maintain filing systems and internal records; prepare documents for managers.
• Keep information accurate, up to date and confidential.
• Log maintenance issues and liaise with contractors/building management.
• Assist managers and project teams with day-to-day admin; suggest improvements.

Skills

Organised

Proactive

Strong organisation & time management

Clear communication

Microsoft 365 proficient

Discretion with confidential info

Tools

Microsoft 365

Job description

QuadConnect is seeking an organised, proactive Operations Administrator in Sydney, NSW. This full-time, on-site role supports project and leadership teams with workforce coordination, travel, records, and facilities.

You’ll work closely with engineers, project managers and leadership to keep operations running smoothly and efficiently. Responsibilities include scheduling, travel management, documentation, and coordinating internal communications.