Project Documentation & Control Specialist

Complete Site Services Ltd; Perth; On-site; AUD 70,000 - 90,000; Full time

Job summary

Complete Site Services Ltd in Perth is seeking a proactive project administrator to streamline document control, MDR collation, and site support for our mining and construction teams.

You will manage controlled documents, update registers, track versions, and coordinate flights, inductions, and subcontractor invoicing while protecting confidentiality and ensuring client specifications are met.

Qualifications

• Processing controlled documents through established protocols.
• Proficient with Aconex and Team Binder or willing to learn.
• Strong attention to detail and ability to work with project teams.

Responsibilities

• Implementing and overseeing document control procedures.
• Collation and submission on MDR's to finalise projects.
• Tracking and submission of drawings and documents to client and internal issue.
• Ensuring document submissions adhere to project formats and client specifications.
• Recording document flow to and from relevant parties, including clients and subcontractors.
• Tracking document versions and locations accurately.
• Maintaining confidentiality and integrity in document management.
• Managing hot water system rebates.
• Compiling and comparing site daily work sheets in Excel, along with subcontractor invoices.
• Coordinating logistics such as flights, medicals, and inductions.
• Proficiency in updating and maintaining registers.
• Booking and coordinating flights, medicals and inductions.

Skills

Document control

Aconex

TeamBinder

Attention to detail

Tools

Excel

Job description

Complete Site Services Ltd in Perth is seeking a proactive project administrator to streamline document control, MDR collation, and site support for our mining and construction teams.

You will manage controlled documents, update registers, track versions, and coordinate flights, inductions, and subcontractor invoicing while protecting confidentiality and ensuring client specifications are met.